Attachment D - How to Respond to Online Bids through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- Car Seats
- Solicitation number
- RFB 758 2000000512 3
- Issued by
- Elliott County, Kentucky
About this file
This document is a procedural guide issued by the Commonwealth of Kentucky for submitting bids through the Kentucky Vendor Self Service (VSS) online platform. The guide outlines the step-by-step process for vendors to access the system, locate solicitations, and submit competitive bids. Prospective bidders must first register or log into their VSS account, locate the relevant solicitation using its 10-digit Document ID, and access the online response form. The submission process consists of five sequential steps: responding to commodity lines with bid type and pricing information, reviewing the submission checklist, attaching supporting documentation, providing any discounts or comments, and reviewing and submitting the final bid response.
The procedural framework allows vendors to upload proprietary or standard documents as attachments to their bid submissions and provides opportunity to revise entries prior to final submission. Once submitted, bidders receive confirmation through a "Response Submitted Successfully" screen and may review previously submitted responses through the Solicitation Responses tab. The system facilitates both bid and no-bid responses and accommodates delivery timeline specifications where applicable. This guide serves as instructional material for Kentucky's centralized procurement system and does not establish specific pricing terms, set-asides, or contract award conditions for individual solicitations.
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Text version
How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .