CANCELED UPS Battery Maintenance Multi Locations

The State of Illinois Department of Central Management Services (CMS) issued a canceled Invitation for Bid (IFB) for UPS Battery Maintenance Multi Locations (Solicitation No. 26-416CMS-BOPM4-B-50387) to establish a five-year contract for uninterrupted power supply (UPS) inspection, repair, and maintenance services across six facilities located in Collinsville, Springfield, Paris, Dixon, Des Plaines, and Rockford, Illinois. The contract required vendors to provide comprehensive preventative maintenance inspections on a semiannual and annual basis, including temperature checks, visual inspections, voltage and current measurements, thermal scans, battery integrity verification, and detailed reporting in accordance with manufacturer specifications and IEEE standards, with all maintenance work performed after normal business hours to allow equipment de-energization. Qualified vendors were required to demonstrate at least five years of experience in UPS battery maintenance services, maintain general commercial liability insurance of $1,000,000 per occurrence plus auto liability and workers' compensation coverage, comply with Illinois prevailing wage requirements, and assume responsibility for all transportation costs with no mileage allowances permitted. The contract was scheduled to commence March 1, 2026, and run through February 28, 2031, with a maximum total contract duration of ten years including any renewal terms or extensions. Mandatory site walk-throughs were scheduled for February 9, 2026 (Paris, Collinsville, and Springfield locations) and February 11, 2026 (Rockford, Dixon, and Des Plaines locations), with attendance required as a condition of bid responsiveness, and electronic bid submission was required through the BidBuy e-procurement system by the specified bid opening date of February 4, 2026. The contract evaluation criteria focused on responsibility, responsiveness, and price, with award to the lowest priced responsive and responsible bidder whose bid met all specified requirements.

This procurement was designated as a small business set-aside, restricting eligibility to small business vendors, with no subcontracting permitted and all work required to be performed in the United States. The solicitation contained no BEP (Business Enterprise Program) or VSBP (Veteran Small Business Program) utilization plan requirements, as goals were set at 0% for both designations. No incumbent vendor or existing contractor was identified in the solicitation materials, and no specific budget range or estimated contract award value was disclosed in the publicly available documentation, though the contract was noted to include a maximum total contract amount to be entered by the State prior to execution. Parts, labor, and travel costs were included in the scheduled maintenance fee structure, with additional repair work invoiced separately at vendor cost. Vendors were required to provide emergency contact information and maintain detailed work records, signed work orders, and comprehensive invoicing with material and labor costs itemized separately. The State retained the right to conduct criminal and driver history background checks on vendor personnel before work commencement, and all work was subject to compliance with Illinois Procurement Code provisions and applicable state and federal statutes.