Canaan Valley Trail Improvements and Accessibility

The West Virginia Division of Natural Resources, through the Department of Administration Purchasing Division, is procuring construction services via a Centralized Request for Quote (CRFQ 0310 DNR2500000014) for the Canaan Valley Resort State Park Trail Improvements and Accessibility project located in Tucker County. The project encompasses repairs and improvements to approximately two miles of existing and new hiking trails at Canaan Valley Resort State Park in Davis, West Virginia, including construction of boardwalk facilities and an observation deck with ADA accessibility features. The base bid work includes construction of the Middle Run Connector Trail (concrete, aggregate, and asphalt connecting lodge to parking areas), Deer Run Connector Trail (concrete and aggregate trail with modular retaining wall and kiosk), and Bubbling Springs Trail (new ADA-compliant accessible trail with aggregate, puncheon, boardwalk, and observation deck components supported by helical pier foundations). Three additive alternates are available for Abe Run Trail Repairs, Deer Run Trail Repairs, and additional Bubbling Springs Trail work, all involving puncheon and boardwalk renovation and aggregate repairs. Required deliverables include detailed pricing structured as lump-sum bids for base work and alternates with unit prices for specific construction elements including precast concrete steps, sign posts, culverts, aggregate trails, and helical piers; submission of design mixtures, shop drawings, material certificates, and quality control plans; a Schedule of Values coordinated with a cost-loaded construction schedule; and monthly payment applications. The project requires a 310-day completion schedule with substantial completion by day 279 and mandatory attendance at a pre-bid conference. Contractors must possess a valid West Virginia contractor's license, provide evidence of at least three completed projects involving similar trail construction work, maintain $1,000,000 commercial general liability insurance and $500,000 automobile liability insurance, and submit a bid bond equal to five percent of the total bid amount. The original bid deadline of June 19, 2025, was extended via Addendum #1 to July 9, 2025, and subsequently extended again via Addendum #2 to July 15, 2025, at 1:30 p.m. ET for submission to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. A mandatory pre-bid meeting was held on June 3, 2025, at Canaan Valley Resort State Park Main Lodge, with a question submission deadline of June 10, 2025, at 4:00 p.m. ET. Award will be made to the lowest qualified responsible bidder meeting all mandatory specifications, with Chapman Technical Group serving as the architect and initial decision maker. Liquidated damages are assessed at $500 per calendar day for failure to meet the contract completion date.

This procurement contains no specific Davis-Bacon wage requirements and is not subject to set-asides for disadvantaged enterprises as documented in the available solicitation materials. No incumbent contractor information is identified in the procurement documents. The contract is contingent upon legislative appropriation of funds and may be canceled with 30 days' written notice. A $28,000 lump-sum allowance is provided for special inspections covering concrete strength testing, soil compaction testing, rebar placement verification, and helical pile inspections. The project requires compliance with 2024 West Virginia NPDES General Permit WV0115924 for erosion and sediment control, 2018 International Building Code structural design standards, ADA accessibility standards for applicable trail components, and pressure-treated lumber standards (AWPA UC4B and UC4C). Contractors must obtain NPDES registration, develop stormwater pollution prevention plans, coordinate with utilities, manage traffic control, verify ADA compliance, and ensure environmental compliance in sensitive bog and woodland areas. While no specific overall contract award value is stated in the solicitation documents, the $28,000 special inspections allowance and unit pricing structure for helical piers (charged per linear foot beyond six feet depth with approximately 20 percent refusal budgeting for subsurface obstructions) indicate a substantial construction project. Interested vendors should contact Joseph (Josh) E. Hager III, the procurement buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for additional information and must acknowledge receipt of all addenda with their submitted bids to avoid disqualification.