Camp Grayling Substation Fire Services

The Department of Military and Veterans Affairs (DMVA) issued Request for Proposal 210000000701 on January 15, 2021, for comprehensive fire and emergency services at Camp Grayling Joint Maneuver Training Center in Grayling, Michigan, serving Grand Traverse County and Lansing City jurisdictions. The procurement seeks a qualified contractor to provide 24/7 full-time staffing consisting of one engine company with three firefighters and one firefighter supervisor, delivering structural and vehicle firefighting, Aircraft Rescue and Firefighting (ARFF), confined space and technical rescue, Emergency Medical Services (EMS), and HAZMAT/CBRN response services for the Camp Grayling South Camp from May 1, 2021, through September 30, 2023, with two optional one-year renewal periods at the State's discretion. The contractor must provide all equipment, uniforms, trained certified personnel meeting either IFSAC or ProBoard certification standards, and turnout gear, with a minimum of one EMT-qualified person on each initial fire and emergency response; the contractor will have exclusive use of one bay and administrative areas in Building 39, plus six double-occupancy and one single-occupancy rooms in Building 216Q for personnel quarters. Required deliverables include comprehensive initial training within the first month of each contracted year covering ARFF training, up-armored vehicle training, vehicle rollover training, fire suppression systems training, range safety briefings, diversity training, and aircraft-specific instruction for CH-47, UH-60, and Shadow helicopters, along with completion of DMVA drills and station drills featuring vehicle fires, building fires, HAZ-MAT operations, and rescue operations scenarios with EMS components by August 30. Evaluation criteria utilize a 100-point technical scoring system assessing ability to meet general requirements, staffing capabilities, project management, and vendor questions worksheet responses, with proposals scoring 80 or more points advancing to pricing evaluation; the original proposal deadline of February 15, 2021, was extended to February 17, 2021, with bidder questions due by January 25, 2021.

Service-Disabled Veteran-Owned Businesses (SDVOB) receive a 10% price preference after technical requirements are met, though this preference does not apply to Prime/Subcontractor relationships; no performance bond is required, and no mutual aid or automatic aid agreements currently exist. The contractor must obtain appropriate State of Michigan licensure prior to award and provide comprehensive insurance coverage including commercial general liability with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability coverage, workers' compensation insurance (which may be established upon contract award if not currently in place), and umbrella coverage of $5,000,000. The contract is subject to federal provisions potentially involving FEMA funding, requiring compliance with Davis-Bacon Act prevailing wage requirements, Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Clean Air Act and Federal Water Pollution Control Act, and debarment and suspension requirements. No upfront funding is available for equipment or uniforms, and pricing must be quoted as a fixed firm price for the entire five-month period (May through September) for full-time staffing and all associated services and equipment. No incumbent contractor information, specific award value, or budget range is disclosed in the available solicitation documents; the State reserves the right to determine award based on best value considering technical merit, pricing, and economic impact to Michigan. Based on historical data, the average call volume is 32 calls annually (9 EMS and 23 fire and rescue calls) during the May 1 through September 30 period.