Camp Dawson - Annual Inspection & Maintenance of Generators

The West Virginia Adjutant General's Office, on behalf of the West Virginia Army National Guard at Camp Dawson in Kingwood, Pleasants County, is soliciting sealed bids through an Agency Request for Quote (ARFQ) for annual inspection and maintenance services of eight generators located across multiple facility sites. The generators are located at two Airfield locations, two Operations Building locations, Building 242, the Armed Forces Reserve Center, and two Cadell Mountain sites, all specified as Model #72151516. The scope of work encompasses comprehensive preventive maintenance, detailed inspections, electrical system checks, cooling system evaluations, lubrication services, transfer switch testing, and operational testing including load bank verification and simulated power loss scenarios. Deliverables include detailed written reports documenting all services performed, component conditions, identified deficiencies, and repair recommendations with cost estimates; as-built drawings and operational and maintenance manuals within 30 days of project completion; and training to Camp Dawson staff on system operation and maintenance. Required contractor qualifications include factory training in generator repair, a minimum of three years' experience in generator repairs, valid West Virginia Electrician License and/or Contractor's License, Commercial General Liability Insurance of $1,000,000 per occurrence, and Automobile Liability Insurance of $1,000,000 per occurrence. The contract will be awarded to the lowest responsive bidder meeting all specifications, with the initial term running from April 1, 2026, through March 31, 2027, and two successive one-year renewal options available. Key deadlines include a mandatory pre-bid meeting on March 23, 2026, at 10:00 AM at Camp Dawson Building 414 (requiring Real ID for facility access), technical question submission deadline of March 25, 2026, at 10:30 AM, and sealed bid submission deadline of March 30, 2026, at 11:30 AM.

The solicitation documentation does not indicate any set-aside designations or restrictions limiting response to specific types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the available solicitation materials. Vendors must be registered with the West Virginia State Purchasing Division and remain compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements throughout the contract period. All contractor personnel must complete background checks and personal identity verification to meet installation access requirements, with the Project Manager requiring two business days' notice before facility access. Bids must be submitted by uploading to OASIS or mailing hard copies to the Adjutant General's Office at 1707 Coonskin Drive, Charleston, West Virginia 25311, with email submissions not accepted. The solicitation documents do not specify an overall contract value or budget range; vendors must provide unit pricing for inspection services at each generator location and a grand total price for the complete scope of work on the provided pricing exhibit, with all travel, mileage, and material costs to be incorporated into the quoted flat fee.