Exhibit B - SOW - Generator Maintenance .pdf

WEST VIRGINIA ARMY NATIONAL GUARD

CAMP DAWSON, KINGWOOD WV

Annual Generator Maintenance

3 February 2026

Division 1 - General Requirements

01100 Summary

The purpose of this Scope of Work (SOW) is to outline the annual maintenance, inspection, and repair services for eight (8) generators at specified locations. The contractor will provide all necessary labor, materials, and equipment to ensure the reliable operation of all assets.

The objectives for this project are as follows:

• Conduct annual inspection on all generators

• Conduct required preventive maintenance services on all generators

• Identify any technical faults for all generators

01200 Price and Payment Procedures

01300 Administrative Requirements

PROJECT COORDINATION

• Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

• Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

• Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain best results.

• Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

• Make adequate provisions to accommodate items scheduled for later installation.

• Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

• Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

• Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

• Contractor will conduct progress meetings at site agreed upon by the Project Manager at regularly scheduled intervals, generally bi-weekly.

• Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

• The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

• Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the Project Manager.

GENERAL RESPONSIBILITIES

• The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

• The contractor is responsible for the cost, and obtaining of all required permits.

• The contactor is responsible to ensure all work is in compliance with all Federal, State, Local

Municipalities, State Fire Marshall and ATFP requirements.

• Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

• Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

• The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

• Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

• Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

• Any and all testing is to be performed at the contractor’s expense.

• All materials and colors shall be submitted and approved by the WVARNG prior to installation.

• The successful contractor will be required to provide Camp Dawson staff with training on the operation and maintenance on any new systems at project completion.

• The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

• All design-build projects shall include specifications and drawings for submittal packages.

• Contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

• The contractor will provide a schedule of values broken down per line item with material and labor.

• Owner has 7 business days to review and respond to Requests For Information (RFI)s.

• Owner has 14 business days to review and respond to contract submittals.

• Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

• Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204- 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

• For contractors that do not require CAC, but require access to a DoD facility or installation.

Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

• Contractor is responsible for coordinating with the Project Manager at Camp Dawson, for access and deliveries to Camp Dawson. The Project Manager requires two (2) business days’ notice to approve access to Camp Dawson. Failure to give adequate notice may result in deliveries or sub-contractors being refused access to Camp Dawson and a Non Compliance Notice (NCN).

Contractor shall be responsible for any rescheduling costs occurs due to noncompliance.

01400 Quality Requirements

• The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

• No hardware, devices, or conversion software or hardware will be accepted that has been on the market for less than 5 years; all devices require the approval of the WVARNG.

01500 Temporary Facilities and Controls

• The successful contractor will be required to provide their own temporary facilities. The West Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

• The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however it is not guaranteed.

01700 Execution Requirements

• Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the Project Manager.

02500 Utility Services

1. Equipment and Locations

1.1. Generator Sites

This SOW covers a total of eight (8) generators at the following locations:

• Airfield Generators: Two (2) generators

• Operations Building: Two (2) generators

• Bldg. 242: One (1) generator

• AFRC (Armed Forces Reserve Center): One (1) generator

• Cadell Mountain Site: Two (2) generators

2. Scope of Services

2.1. Annual Maintenance Service as specified by Manufacture. Inspect, clean, and adjust components as required at each location.

2.1.a. Engine:

• Change engine oil and replace oil filter.

• Replace fuel filter(s).

• Replace air filter.

• Change coolant filter.

• Check engine coolant levels and top off as needed.

• Inspect any oil, fuel, or coolant leaks.

• Inspect crankcase breathers, flex pipe, and cap

• Inspect exhaust system components for leaks or damage.

• Inspect fuel governor linkage.

2.1.b. Generator:

• Inspect generator bearing diodes, brushes and folder.

• Inspect exciter stator, rectifier, and overspeed switch.

• Inspect output box cover and rotating rectifier assembly.

• Inspect all wiring and controls

• Inspect block heater operation

2.1.c. Electrical:

• Check and clean battery terminal connections.

• Load test battery and check electrolyte level.

• Inspect battery charger for proper voltage and amperage.

• Inspect all wiring relays, voltage regulator, monitors and bulbs

• Inspect breakers

• Inspect charger output. Adjust if necessary.

• Inspect load bank(s) for proper operation

2.1.d. Cooling:

• Inspect all water hoses

• Inspect all belts for proper tension, wear, and alignment. Adjust if necessary.

• Inspect radiator/ heat exchanger

• Inspect fan condition

2.1.e. Greasing and Lubrication:

• Lubricate all necessary components according to the manufacturer's recommendations.

2.1.f. Transfer Switch

• Inspect each transfer switch components for any deficiencies.

• Check time delays and exerciser clocks. Adjust or reset as necessary.

• Test each transfer switch for proper operation.

• Clean cabinet.

2.2. Testing and Analysis:

• Start and run the generator to check for unusual noises or vibrations.

• Simulate a power loss to ensure the generator starts and the transfer switch operates correctly.

• Monitor and record temperatures, pressures, frequency, voltage output, and amperage.

• Test engine safety shutdown systems.

3. Schedule

• Annual Maintenance Service: To be performed once per year for all eight generators across all listed sites.

4. Reporting

• The contractor will provide a detailed written report after the annual service is complete of all services conducted.

• The report will include a checklist of all items inspected and their condition for each generator.

• Report any identified deficiencies and recommended courses for repairs with an estimated cost for correction.

5. Contractor Responsibilities

• Perform all work in a professional and timely manner.

• Provide all necessary tools, equipment, and materials.

• Properly dispose of all waste materials, including used oil, filters, and coolant, in accordance with all applicable regulations.

• Ensure all technicians are qualified and experienced in generator and load bank maintenance and repair.

6. Client Responsibilities

• Provide safe and clear access to all equipment at the specified locations.

• Coordinate with Post Operations for possible power outages for services and testing.

• Notify the contractor of any known issues with the equipment prior to service.

• Review and approve all recommended repairs before work begins.