CAM-CP577221-25JOC3800-IDIQ Flooring Services

The University of Texas at Austin is seeking a Job Order Contracting (JOC) services provider for Indefinite Delivery/Indefinite Quantity (IDIQ) Flooring Services across its Main Campus and Pickle Research Center. The comprehensive solicitation (RFP 25JOC3800) requires a contractor to provide extensive flooring installation, repair, and maintenance services, with project values ranging from $150 to $1.1 million and an average project value of approximately $30,000. Deliverables include installation of various flooring types such as carpet tiles, broadloom, vinyl composite tiles, luxury vinyl tiles, sheet vinyl, linoleum, and rubber flooring, along with associated accessories and supporting services like floor preparation, demolition, and furniture moving. Evaluation criteria will assess respondents across five key areas: service capabilities, additional value-added services, technical approach, management approach, and safety record, with a maximum of 100 points possible. Key dates include a pre-proposal conference on 4/15/2025, questions due by 4/22/2025, and proposals due on 5/12/2025. Contractors must provide a detailed Unit Price Guide with pre-priced items using a coefficient multiplier and demonstrate manufacturer compliance, including minimum product production and warranty requirements.

The procurement emphasizes Historically Underutilized Business (HUB) participation, with state goals targeting 32.9% HUB involvement for special trade construction contracts. Contractors are required to develop and maintain partnerships with HUB-certified subcontractors and demonstrate good faith efforts in small business inclusion, including providing written notifications to at least three Texas certified HUB vendors and two trade organizations about subcontracting opportunities. The contract offers an initial one-year term with options to renew for up to four additional one-year periods, creating a potential maximum contract term of five years. The estimated maximum contract value is $500,000 annually, with a guaranteed minimum of $50,000 per year and a total potential contract value not exceeding $2.5 million without Board of Regents approval. Contractors must provide detailed documentation about company ownership, professional competence, financial responsibility, and compliance with equal employment and safety regulations. The University has a historical JOC flooring services program dating back to 2002, with over $12 million in total project value, indicating a mature and established procurement approach.