C5613263-D, Rebid 1, Uniform and Linen Rental Services

The California Department of Corrections and Rehabilitation (CDCR) seeks a qualified contractor to provide comprehensive uniform and linen rental services for the Richard A. McGee Correctional Training Center in Galt, California, located in Sacramento County. This Invitation for Bid (IFB) C5613263-D, Rebid 1, requires the contractor to furnish all labor, materials, transportation, equipment, and related expenses necessary to supply rental, laundering, repair, and delivery of uniforms and linens for three departments: Culinary, Maintenance, and Armory. Key deliverables include issuing new Grade A clothing to employees, performing tailoring and embroidery services at no additional charge, replacing unserviceable items, conducting weekly pick-up and delivery between 8:00 a.m. and 4:00 p.m. on a mutually agreed day, and delivering and installing twenty-four garment lockers with locks and keys at no additional cost. The contractor must submit bids electronically as PDF files to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov by May 22, 2026, at 11:00 a.m., with a public bid opening scheduled for May 26, 2026, at 2:00 p.m. The anticipated service commencement date is July 1, 2026, or upon approval, whichever occurs last. The initial agreement term is three years through June 30, 2029, with two optional one-year extension periods available at the State's discretion. Award will be made to the lowest responsive, responsible bidder based on completion of all rate sheets (Exhibit B-1, B-1a, and B-1b) covering weekly rental rates and replacement rates across all three departments, with pricing structured on line-item rates multiplied by estimated quantities and 53 weeks of service annually.

The contract is exempt from Disabled Veteran Business Enterprise (DVBE) requirements but is subject to a 25% Small Business (SB) participation requirement under California Government Code 14838. Certified small and micro-businesses are encouraged to submit bids and may receive a five percent preference not to exceed $50,000, while non-small businesses proposing at least 25% SB/MB subcontractor participation may also receive a five percent preference. The contractor must carry workers' compensation insurance and maintain a minimum of $1,000,000 commercial general liability coverage naming CDCR as additional insured. Bidders may offer an optional early-payment discount of at least one percent with a minimum of $50.00 for invoices paid within thirty days of receipt; in the event of tied bids, the highest discount offered will be the determining factor. All bid submissions must include the Bidder Acknowledgement/Certification (OBS 300), completed rate sheets, and all required certifications and compliance forms. The total contract value will be calculated by summing the amounts from all six sections covering weekly rental rates and replacement rates for all three departments across the initial three-year term and optional extension years, with estimated quantities ranging from 6 to 800 items per line depending on the specific inventory item, though the State reserves the right to increase or omit portions of the work and adjust quantities based on actual operational needs.