C24651017 Septic/Holding Tank Pumping & Portable Restroom Rentals

The California Department of Parks and Recreation, specifically the Sonoma-Mendocino Coast District, is seeking a contractor for septic/holding tank pumping and portable restroom rental services across 14 state park locations in Mendocino County. The procurement is a three-year service agreement (Contract Number C24651017) covering routine and emergency septic tank pumping, waste disposal, and portable restroom maintenance, with services required for parks including Greenwood SB, Hendy Woods SP, MacKerricher SP, and Manchester SP. Deliverables include regular pumping of state-owned septic tanks ranging from 1,200 to 40,000 gallons, emergency pumping services with less than 24-hour response times, and maintenance of portable restrooms. Contractors must provide all necessary labor, materials, tools, and equipment for pumping, transporting, and disposing of waste materials from various tank types including vaults, wet wells, lift stations, and pit toilets. The bid is due on March 4, 2025, at 2:00 p.m., with service anticipated to commence on May 1, 2025, and continue through April 30, 2028. Bidders must obtain a business license to conduct business in Mendocino County and be prepared to operate during regular service hours (7 a.m. to 3:30 p.m., Monday through Friday) with 24/7 emergency service capabilities.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) participation, with a 5% bid preference for certified small businesses (maximum $50,000 per bid). While DVBE participation requirements are waived for this contract, DVBE incentives remain available, offering 1% to 5% preference based on participation levels. Contractors must maintain specific insurance coverages, including $2 million in general liability, $1 million in motor vehicle liability, and worker's compensation insurance. The contract includes a $25,000 three-year lump sum estimate for additional services, with potential contract amendments up to 30% of the total bid amount. Bidders should note a special mileage surcharge applies for the remote Montgomery Woods State Natural Reserve. Technical questions can be directed to Doug Hicks at (707) 937-2797, and bid document inquiries to Leigia Nunez at (707) 865-3130. Electronic bid submissions are accepted via email to SMCD.Bids@parks.ca.gov, with a 10MB size limit.