Bus Shelter Maintenance

Fairfax County, Virginia, is soliciting bids for a term contract for Bus Shelter Maintenance services covering County-owned and operated bus shelters and bus stops. The Invitation for Bid (IFB 2000004270) seeks a qualified contractor to provide comprehensive maintenance and repair services for bus shelters manufactured by various vendors including Brasco, Columbia, Daytech, and Tolar. Deliverables include panel replacement, frame repairs, debris removal, power washing, painting, shelter installation, bench and trash container installation, vegetation control, and emergency response services. The contract will run from the date of award through January 31, 2031, with no renewal options. Bid submissions are due by February 5, 2026, at 11:00 AM and must be submitted electronically through the Fairfax County Bonfire procurement portal. Contractors must complete most projects within 15 days after order receipt, with emergency services required within 24 hours. The County will award the contract to the lowest responsive, responsible bidder meeting all specifications.

The solicitation does not establish specific set-aside designations or strict limitations on business types, but does include a Business Classification Schedule allowing vendors to self-identify their business characteristics, such as small business, minority-owned, women-owned, or service-disabled veteran-owned enterprises. Bidders must demonstrate a minimum of three years' experience in similar services and provide three references from commercial or governmental accounts. Insurance requirements include Workers' Compensation ($1,000,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 per occurrence/aggregate). While no specific award value is explicitly stated, the comprehensive nature of services and five-year contract duration suggests a potentially significant contract opportunity. Materials and parts will be collected from three County locations in Fairfax and Chantilly, and the contractor must use commercially reasonable efforts to obtain the lowest practicable prices for materials, equipment, and subcontractors.