Bulk Propane

The Colorado Department of Corrections (CDOC) is seeking a propane vendor for the Rifle Correctional Facility (RCC) through Invitation for Bid (IFB) #2023000238. The procurement involves bulk propane delivery to a 30,000-gallon tank, with an average annual usage of 114,000 gallons and an expectation of approximately 10,000 gallons per delivery. Vendors must be capable of delivering propane within 48 hours of request, with deliveries occurring between 9am and 2pm Monday through Friday, prioritizing winter month requirements. The initial contract term runs through June 30, 2024, with potential for four additional one-year renewals. Proposals are due June 16, 2023, at 4:00 PM Mountain Time, with a public proposal opening scheduled for June 20, 2023, at 10:00 AM. The contract will be awarded based on the lowest cost to the state, with vendors required to submit a fixed markup price that remains firm through the initial term. Bidders must submit proposals electronically via bidnetdirect.com/cdoc, with a 50-page maximum limit excluding attachments, and must provide comprehensive documentation including a W-9, vendor disclosure statement, and proof of registration with the Colorado Secretary of State.

The CDOC encourages proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a 3% contract goal, and promotes participation from minority and women-owned businesses. Vendors must meet stringent insurance requirements, including Workers' Compensation, General Liability, Automobile Liability, and other specialized coverages with minimum coverage limits ranging from $1,000,000 to $2,000,000 per occurrence. Contractors will be subject to mandatory criminal background checks and must comply with Section 508 accessibility standards. While no specific incumbent vendor is mentioned, potential bidders must demonstrate the capability to integrate with the existing 30,000-gallon propane infrastructure at the Rifle Correctional Facility. Although a precise award value is not specified, the annual propane consumption of 114,000 gallons suggests a significant contract value. Vendors must also be prepared to provide insurance certificates within 7 business days of the contract's effective date and name the State of Colorado as an additional insured on commercial general liability policies.