Building Performance CO Database Management Administration

The Colorado Energy Office is soliciting proposals on behalf of the State of Colorado under RFP EFAA 2027000067 for Building Performance Colorado database management and administration, with proposals due 5:00 PM Mountain Time on November 27, 2026. No small business or disadvantaged business set-asides are established. Amendment #2 extended the deadline to November 27, while the later Amendment #3 lists November 13, 2026 as the proposal deadline with a public virtual opening on November 16 at 9:00 AM. Vendors are solely responsible for monitoring Colorado VSS, the controlling publication platform, for modifications. Written inquiries closed October 23, 2026, and the Notice of Intent to Award is estimated for November 30, 2026.

The awarded contractor must provide and host a new database platform to replace the current BEAM system for approximately 10,500 commercial, multifamily, and public buildings of 50,000 square feet or larger. Required work includes a Help Center averaging 10,000 tickets annually, a public GIS mapping service, a secure Building Owner Portal, and ENERGY STAR Portfolio Manager integration through APIs. Minimum qualifications are pass/fail for eligibility: three years deploying building performance or utility programs, three years serving at least 3,000 discrete entities through a multi-channel help center, ESPM and API integration experience, municipal or county tax assessor dataset experience, and third-party API integration. Per Amendment #2, that experience may be demonstrated collectively through the prime, subcontractors, and named personnel. WCAG 2.1 Level AA compliance is mandatory and scored pass/fail, though non-compliance does not automatically disqualify an offeror. Federal provisions in Appendix F and the AI Disclosure and Use Requirements in Appendix E apply, and the Colorado IT contract template requires cyber liability of $5,000,000 minimum per claim. Work may be performed remotely outside Colorado, including by disclosed offshore development teams using only synthetic data, provided they are not from ITAR-restricted countries.

The base budget is up to $600,000 annually for Tasks 1-5 on a time-and-materials basis, plus up to $150,000 in milestone payments of $75,000 each upon reaching 60% and 80% benchmarking compliance. Option-year budgets may reach $750,000 annually. The initial term runs January 1, 2027 through December 31, 2027, with four one-year renewal options and a five-year maximum. Pricing must remain firm during the initial term and be submitted in a separate "COST FILE" that includes all software licensing, cloud hosting, and data migration costs. The State owns the benchmarking data and will provide transition support from the incumbent contractor, who is not named in the source.

Evaluation uses a total value methodology comparing all proposal aspects against stated State needs, with no weighted criteria. The State may conduct interviews or demonstrations with eligible offerors, and no pre-proposal conference is planned. Proposals must be submitted through bidnetdirect.com, with hard copies not accepted, and offerors are advised to submit at least one hour before the deadline.