Appendix E AI Disclosure and Use Requirements.docx
DOCX document 11 KB Posted
- Solicitation number
- RFP EFAA 2027000067 4
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is Appendix E of a Colorado state contract for Building Performance CO Database Management Administration, establishing artificial intelligence disclosure and use requirements for personal service contracts and purchase orders involving research, analysis, and report writing deliverables. The appendix sets forth mandatory guidelines ensuring responsible AI tool usage while maintaining human oversight, quality control, and transparency throughout the contract performance period. Awarded respondents must disclose in writing prior to delivering any deliverable whether and how artificial intelligence tools, including generative AI, machine learning, or automated analysis systems, were used in creating or contributing to the work product, specifying the particular AI tools or systems employed and the nature of their contribution such as research, drafting, analysis, or editing.
The requirements establish stringent human oversight protocols mandating that all deliverables be reviewed, verified, and approved by qualified personnel with relevant subject matter expertise before submission, with the awarded respondent bearing full responsibility for quality, accuracy, and completeness regardless of AI use. Critical data protection provisions prohibit inputting confidential state data, personally identifiable information, or non-public information into public or consumer-grade AI systems, requiring any AI tools used to maintain appropriate enterprise-level data protections and prohibiting state data from being used to train, fine-tune, or improve any AI model without prior written state approval. Quality and accuracy standards mandate that deliverables meet specified statement of work acceptance criteria, that AI-generated content be clearly distinguishable from original research and analysis where appropriate, and that reports cite primary sources rather than relying solely on AI-generated summaries or conclusions for factual claims.
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Other files
| File | Type | Posted |
|---|---|---|
| Appendix C Vendor Accessibility Checklist 6_2026.docx | DOCX document | |
| Appendix F ContractFederalProvisionsExhibit (2).docx | DOCX document | |
| Amendment #3 RFP EFAA 27-67 Building Performance Colorado Administration.docx | DOCX document | |
| Appendix D Vendor Disclosure Statement.pdf | ||
| Appendix B Information-Technology-Contract_05.2026.docx | DOCX document | |
| RFP EFAA 27-67 Building Performance Colorado Administration.docx | DOCX document | |
| Appendix A Administrative Information.docx | DOCX document | |
| Amendment # 2 Vendor Q&A Building Performance CO RFP 27-67.docx | DOCX document |
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Appendix E: Artificial Intelligence (AI) Disclosure and Use Requirements Background and context The language below provides guidance on AI disclosure requirements and guardrails for personal service contracts and purchase orders (Pos) involving research, analysis, and report writing deliverables. The goal is to ensure the responsible use of AI as a tool while maintaining human oversight, quality control, and transparency.
AI Disclosure The Awarded Respondent shall disclose in writing prior to delivery of any deliverable, whether and how artificial intelligence tools, including generative AI, machine learning, or automated analysis systems, were used in creating or contributing to the deliverable. Disclosure shall include the specific AI tools or systems used and the nature of their contribution (e.g., research, drafting, analysis, editing). This may be provided in a memo, email with submission of the deliverable(s), or a disclaimer in the deliverable.
Human Oversight Requirement All deliverables shall be reviewed, verified, and approved by qualified personnel with relevant subject matter expertise prior to submission. The Awarded Respondent shall ensure that AI-generated or AI-assisted content is fact-checked for accuracy, reviewed for bias or errors, and validated against primary sources where applicable. The Awarded Respondent remains fully responsible for the quality, accuracy, and completeness of all deliverables regardless of AI use.
Data Protection and Confidentiality The Awarded Respondent shall not input confidential state data, personally identifiable information (PII), or non-public information into any public or consumer-grade AI system. Any AI tools used must have appropriate enterprise-level data protections. State data shall not be used to train, fine-tune, or improve any AI model without prior written approval from the State.
Quality and Accuracy Standards Deliverables must meet the acceptance criteria specified in the Statement of Work. AI-generated content must be clearly distinguishable from original research and analysis where appropriate. Reports shall cite primary sources and shall not rely solely on AI-generated summaries or conclusions for factual claims.
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