Building Envelope and Roof Consulting Services - GRPS Nutrition Services Facility

Grand Rapids Public Schools (GRPS) is conducting a Qualifications-Based Selection (QBS) process to procure professional roof consulting services for the GRPS Nutrition Services Facility located at 1130 Race Street NE in Grand Rapids, Michigan, within Kent County. The scope of services encompasses full-service roof consulting including existing conditions assessment, design and specifications development, bidding and procurement support, and construction administration with periodic observations. Deliverables include a thorough field investigation of all roof areas, base roof plans and measured drawings, complete construction documents suitable for competitive public bidding, construction cost opinions at key project milestones, pre-bid meeting coordination and site walk assistance, periodic construction site visits with written field reports, quality assurance inspections and testing, and project closeout activities. The consultant must coordinate with GRPS Facilities Team and Construction Manager while attending owner coordination meetings, design review meetings, and construction progress meetings, with optional post-construction warranty review and advisory services available upon request. Required qualifications include professional expertise in roof consulting, ability to manage projects within time and budget constraints, and capacity to begin work immediately upon notice to proceed. The RFP was issued on May 13, 2026, with proposals due by May 28, 2026, at 11:00 a.m.; interviews scheduled for the week of June 1, 2026; selection and recommendation on June 11, 2026; finance approval on June 22, 2026; and board approval on July 13, 2026. Proposals must remain valid for a minimum of sixty days.

All respondents must submit compliance certifications including a Familial Disclosure Affidavit, Iran Business Relationship Affidavit, Criminal Background Affidavit confirming no registered sexual offenders or personnel convicted of listed offenses under Michigan's Sex Offenders Registration Act, Non-Collusive Affidavit, and Debarment & Suspension Certificate certifying that the firm and associated personnel have not been suspended, debarred, or determined ineligible by any Federal agency. No specific set-asides for disadvantaged enterprises or minority-owned businesses are identified in the procurement documents. The existing roofing infrastructure at the Nutrition Services Facility consists of three roof sections totaling 32,701 square feet: R1 is a MOD-SBS roof by TAMKO covering 11,847 square feet (warranty expired September 30, 2004); R2 is a MOD-APP roof by U.S. Intec, Inc., covering 18,190 square feet on a metal deck with tapered polyiso insulation (warranty expired September 1, 2009); and R3 is new construction MOD-APP roof by U.S. Intec, Inc., covering 2,244 square feet. No incumbent consultant is identified for this project. Insurance requirements include professional liability ranging from $1,000,000 to $2,000,000 per claim and commercial general liability aggregate limits from $2,000,000 to $3,000,000 depending on project scope, with GRPS listed as an additional insured. Compensation will be provided on a time and materials basis using hourly rates and unit prices with a not-to-exceed amount to be determined, with reimbursable expenses authorized for out-of-town travel, authority approval fees, printing, postage, and related taxes subject to prior written consent beyond specified thresholds. The contract will be based on AIA Document C103-2015 Consultant Contract with C203-2017 Scope of Roof Consulting Services, and respondents must confirm compliance with these terms or note specific exceptions for evaluation.