7-Attachment A1 - Anticipated Services.pdf
PDF 124 KB Posted
- Solicitation number
- 051326
- Issued by
- Kent County, Grand Rapids City, Michigan
About this file
This is an Anticipated Services attachment to a Request for Proposal (RFP) issued by Grand Rapids Public Schools (GRPS) in Michigan for roof consulting services related to the 2023 Bond Program at the GRPS Nutrition Services facility. The selected roof consultant will provide comprehensive professional services including existing conditions assessment, design and specification development, cost estimating, bidding and procurement assistance, construction administration, quality assurance and testing, and project closeout. The scope requires the consultant to perform a thorough field investigation of all roof areas and components, develop base roof plans and measured drawings due to the absence of existing documentation, prepare complete construction documents suitable for competitive public bidding, provide construction cost opinions at key project milestones, assist with the public bidding process including pre-bid meetings and site walks, conduct periodic site visits during construction with written field reports, perform quality assurance inspections and testing, and coordinate with the GRPS Facilities Team and Construction Manager. The consultant is also expected to attend owner coordination meetings, design review meetings, and construction progress meetings while aligning project activities with GRPS operational needs to minimize disruption to facility operations.
The document does not specify pricing terms, contract duration, or renewal options within the Anticipated Services attachment. No incumbent consultant is identified, and no specific response dates, due dates, or award dates are provided in this attachment. The consultant's services are intended to support the district's goals of obtaining the highest quality project within time and budget allocations through a Qualifications-Based Selection (QBS) process. Optional post-construction services include warranty review and advisory services with follow-up inspections approximately 10-12 months after substantial completion, though these services are contingent upon GRPS request.
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Text version
GRAND RAPIDS PUBLIC SCHOOLS (GRPS)
REQUEST FOR PROPOSAL (RFP) – ROOF CONSULTING SERVICES
2023 BOND PROGRAM
ATTACHMENT A1 – ANTICIPATED SERVICES
MAY 13, 2026
A1.1
The selected Roof Consultant shall provide comprehensive professional services required to evaluate, design, bid, and administer roofing improvements for the GRPS Nutrition Services facility.
1. Existing Conditions Assessment
• Perform a thorough field investigation of all roof areas and associated components, including but not limited to:
o Roofing systems, insulation, substrates, drainage systems, flashing, penetrations, parapets, and edge conditions
• Identify and document:
o Existing roof types, system assemblies, and approximate age o Visible deficiencies, active leaks, ponding, and areas of deterioration o Code compliance concerns and safety issues
• Conduct supplemental testing as appropriate, which may include:
o Infrared thermography and/or moisture surveys o Core cuts to verify system composition
• Provide photographic documentation and annotated field observations
• Evaluate remaining service life and provide repair vs. replacement recommendations
2. Documentation Development
Due to the absence of existing drawings or specifications:
• Develop base roof plans and system layouts sufficient to support design and bidding
• Document all roof areas, elevations, drainage patterns, and key conditions
• Prepare measured drawings and details necessary to define the work
• Coordinate site verification to ensure accuracy of all project documentation
3. Design & Specification Development
• Develop complete construction documents suitable for competitive public bidding, including:
o Roof plans, details, and system assemblies o Technical specifications for materials and installation requirements
• Define acceptable manufacturers and systems
• Incorporate:
o Energy code requirements
2023 BOND PROGRAM
A1.2 o Local building code requirements o Manufacturer warranty requirements
• Provide recommendations for:
o Roof system types (e.g., single-ply, modified bitumen, etc.)
o Insulation strategy and R-values o Drainage improvements and overflow provisions
• Coordinate design with Owner requirements for durability, maintenance, and lifecycle cost
4. Cost Estimating
• Provide a construction cost opinion at key project milestones, including:
o Conceptual (based on assessment findings) o Pre-bid estimate
• Identify scope alternatives or value engineering options if required to meet budget constraints
5. Bidding and Procurement Assistance
• Assist GRPS in the public bidding process, including:
o Preparation of front-end documents (if required in coordination with Owner/CM) o Responding to bidder questions and issuing addenda o Participation in pre-bid meetings and site walks
• Review bids received and provide:
o Bid tabulation o Recommendations for award
6. Construction Administration
• Provide professional services during construction including:
o Submittal review (shop drawings, product data, samples) o Responses to Requests for Information (RFIs) o Review of contractor substitutions and proposed deviations
2023 BOND PROGRAM
A1.3
• Conduct periodic site visits to observe progress and general conformance with contract documents
• Document site visits and provide written field reports with observations and recommendations
7. Quality Assurance and Testing
• Perform or coordinate field inspections, including:
o Interim inspections during installation o Final roof inspection and punch list development
• Verify proper installation techniques and compliance with manufacturer requirements
• Coordinate with manufacturer representatives as necessary to support warranty issuance
8. Project Closeout
• Provide final project documentation including:
o Completed punch list and verification of corrective work o Warranty documentation review o Record drawings (as available based on contractor submissions)
• Confirm that all roofing systems are ready for final acceptance by the Owner
9. Warranty and Post-Construction Services (Optional)
• Provide warranty review and advisory services during the warranty period (if requested)
• Conduct follow-up inspections approximately 10–12 months after substantial completion
10. Coordination and Meetings
• Attend and participate in:
o Owner coordination meetings o Design review meetings
2023 BOND PROGRAM
A1.4 o Construction progress meetings
• Coordinate closely with:
o GRPS Facilities Team o Construction Manager (if applicable) o Other project stakeholders
11. Schedule Coordination
• Develop and maintain a project schedule for design and construction phases
• Align project activities with GRPS operational needs to minimize disruption to Nutrition
Services operations
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