9-Roof Consulting RFP 5-14-26.pdf

ROOF CONSULTING SERVICES

FOR GRPS NUTRITION SERVICES FACILITY

1130 Race St. NE Grand Rapids, MI

GRAND RAPIDS PUBLIC SCHOOLS

Request for Qualifications and Fee Proposal

Issued by:

The Ad Hoc Committee Professional Service Contractor Selection

Proposal Due Date: May 28, 11:00 a.m.

Issuing Office: Grand Rapids Public School District

Office of Facilities Management & Planning

This is a Qualification Based Selection Process. Complete submittal of information requested in this document is essential to the selection process. Failure to provide this information may result in not being considered for the award of a contract.

May 13, 2026

GENERAL INFORMATION

A. Purpose- Procure Roof Consulting Services for GRPS 2023 Bond Program

Grand Rapids Public Schools (GRPS) seeks professional roof consulting expertise to give design input and execute its construction projects.

To obtain the highest quality project within the time and budget allocations, GRPS seeks PSCs for the above noted school buildings through this Qualification-Based Selection (QBS) process. This selection process articulates the district goals, reflects our guiding principles and provides openness and consistency so that all qualified firms receive fair consideration.

GRPS invites you to submit a lump sum price proposal package (“Proposal”) for the Services required in this RFP in accordance with this letter and the following documents that are attached hereto, made a part hereof, and form the Contract Documents that may result from this RFP.

The selected consultant will provide full-service roof consulting including:

• Existing conditions assessment

• Design and specifications development

• Bidding and procurement support

• Construction administration and observation

B. RFP Schedule:

In addition to typical pre-construction and commissioning services, the scope of work for all PSCs includes, but is not limited to, meeting with design partners, attending construction progress meetings, and issuing site visits progress and, at completion, full commissioning reports. The CA firm will be required to work closely with the AE and CM to estimate and balance scope, budget, and construction phasing options.

Selection Timeline

Pre-Proposal questions:

Direct questions only accepted through Bonfire sight so all plan holders see response.

Questions will be answered until May 20th @ 2:00pm

RFP Issuance: May 13, 2026

Proposals Due: May 28, 2026

Interviews: Week of June 1, 2026

Selection/Recommendation: June 11, 2026

Finance Approval: June 22, 2026

Board Approval: July 13, 2026

C. Issuing Office

This RFP is issued by the GRPS Department of Facilities Management & Planning, hereinafter referred to as the issuing office. The Director of this department and point of contact for this Request for

Qualifications and Fee Proposal is:

Marc Bennett

Director of Projects & Maintenance

Grand Rapids Public Schools Service Building

900 Union NE

Grand Rapids, Michigan 49503

D. Contract Award

Contract award will be undertaken by GRPS with the Professional(s) whose qualifications and proposal(s) the issuing office determines to be in the District’s best interest. [C103-2015 Consultant

Contract] will be the basis of this agreement with [C203-2017 Scope of Roof Consulting Services].

Respondents must confirm their compliance with the terms of this agreement in their proposal. Any specific exceptions or requested modifications must also be noted in your response. Exceptions and/or modifications will be considered as part of the evaluation and GRPS will evaluate such modifications relative to its best interest and consistency with the project goals.

E. Submittal Requirements – Firm, Team and Approach

Upload your proposal and required supporting documents by 11:00am on May 28th to the GRPS

Bonfire website: https://grps.bonfirehub.com

Executive Summary – One [1] page maximum

Summarize your strong points and describe how your experience will benefit the GRPS efforts to budget, schedule, and manage the listed projects.

Business Organization - One [1] page maximum

State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing the service.

Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. State the names of the principals of your firm.

Firm Experience – Five [5] pages maximum

Provide examples of up to five similar projects completed by the firm within the past ten (10) years.

Statement of the Problem and Summary of Approach – Three [3] pages maximum

State in succinct terms your understanding of the major issues of this project. Identify specifically how your firm will meet the project goals and GRPS expectations.

Briefly describe how you intend to address the main issues of the project.

Work Plan / Schedule – Three [3] pages maximum (per project proposed)

Include a time-related chart, show events, tasks, and decision points in your work plan, from selection through overall completion of the program. Discuss how your work will be coordinated and how you intend to interface with Grand Rapids Public School District and the district’s Owner’s Representative.

Manpower and Team - No page limit (per project proposed)

The firm must staff a project team with the qualifications and expertise necessary to undertake a project of this scope, ready to begin work immediately upon notice to proceed. Include the number of executive and professional personnel by skill and qualification that will be employed in the work.

Describe their role in the project.

Identify key participants, including major consultants, with name, resumes, qualifications and relevant experience. You must indicate a percentage of time which each key participant will allocate to this project and coordinate this information with your fee proposal.

Resumes with qualifications for key individuals must be provided. Include a brief description of three

[3] major projects in which each individual has been instrumental (may be projects completed for other firms but be certain to identify the firm). Up to one page per individual.

Diversity and Inclusion Practice / Program – No page limit

Describe your firm’s efforts to promote participation of MBE/WBE/disadvantaged contractors as members of your project team. Share your firm’s Diversity and Inclusion plan and indicate your methods to seek disadvantaged firm’s participation in the construction of our projects. Indicate the average percent participation of such firms in the 5 example projects presented in your proposal.

F. Submittal Requirements – Fee (Single upload labled Fee Proposal)

Your fee proposal must reflect and include detail for all expected reimbursable charges and the billable hourly rates for your team members assigned to our project.

The submittal requirements are:

Upload to GRPS Bonfire Website at : https://grps.bonfirehub.com and labled FEE Proposal.

Qualification submittals are due no later than May 28, 2026, at 11:00AM.

Your submittal should be prepared simply and economically, providing a straightforward comprehensive description of the professional’s ability to meet the requirements of the request.

Submittals must be signed by an official authorized to bind the professional to its provisions.

Your submittal will be considered a contract document. Submittals must remain valid for a minimum of sixty [60] days.

G. Incurring Costs

GRPS is not liable for any cost incurred by the professional prior to issuance of a contract.

H. Required Forms:

1. Familial Disclosure Affidavit 1 page

2. Iran Disclosure Affidavit 1 page

3. Criminal Background Disclosure 1 page

4. Non-Collusive Affidavit 1 page

5. Debarrment & Suspension Certification 1 page

6. Detailed Proposal Form

7. Fee Proposal

I. Project Overview & Scope:

The GRPS Nutrition Services building is an active operations facility supporting district food service functions. The project will focus on:

• Evaluation of the existing roofing system(s)

• Identification of deficiencies and failure points

• Recommendations for repair vs. replacement

• Development of a complete roofing project package suitable for public bidding

• The Owner seeks a cost-effective, durable solution aligned with long-term facility needs.

J. Anticipated Service See Attachment A1 (4 pages)

K. C103-2015

See Attachment A2 Draft Contract (13 pages)

L. Existing GRPS Roof Data See Attachment A3 Roof Drawings and Spreadsheet (3 pages)

INSURANCE REQUIREMENTS

Guidelines for Contractors/Subcontractors GRPS Bond Projects for Direct Contracts

Projects Under

$1M - without structural revisions

Projects $1M to $5M without significant structural revisions

Projects over $5M in value

Comments

Professional Liability

Each Claim Made $1,000,000 $1,000,000 $2,000,000 Larger exposure

(over $10M) $2M/$4M

Aggregate $2,000,000 $2,000,000 $2,000,000

Contractors Pollution Liability

$1,000,000 $1,000,000 $2,000,000 Exceptions to this requirement are to be requested and approved in writing to the construction manager and the owner.

Examples of Exposures

- fuel tanks on site, large fleet/equipment, HVAC work, electronical work, abatement, chemical products onsite

$2,000,000 $2,000,000 $2,000,000

Commercial General Liability

General Aggregate $2,000,000 $3,000,000 $3,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $3,000,000

Each Occurrence Limit $1,000,000 $1,000,000 $1,000,000

Personal/Advertising Injury

$1,000,000 $1,000,000 $1,000,000

Automobile Liability

Bodily

Injury/Property

Damage (Each

Accident)

$1,000,000 $1,000,000 $1,000,000 Combined Single Limit

Additional Insurance Requirements:

(1) All insurance coverage shall be issued by an insurance company authorized to do business in the

State and which maintains an A.M. Best rating of A-X or better.

(2) The Contractor shall maintain the required insurance on an occurrence-basis for at least one year following the date of Substantial Completion and/or on a claims-made basis for at least six years following the date of Substantial Completion.

(3) Auto Liability Coverage shall be for all owned, non-owned or hired motor vehicles.

(4) Workers Compensation to include waiver of subrogation - Contractor hereby agrees to waive rights of subrogation, which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of Grand Rapids Public Schools its subsidiaries, affiliated entities, their officers, officials, employees, and volunteers for all work performed by the Contractor, its employees, agents and subcontractors.

(5) Additional Insured Provision for General Liability/Umbrella: To the extent commercially available, the additional insured coverage shall be no less than that provided by Insurance Services Office, Inc. (ISO) forms CG 20 10 07 04, CG 20 37 07 04, and, with respect to the Architect and the Architect's consultants, and the Construction Manager and the Construction Manager's consultants, CG 20 32 07 04. The Additional Insured status shall apply to the full limits of liability purchased by the Contractor, its Subcontractors and Vendors even if those limits of liability are in excess of those required by this Agreement. In respect to the Subcontractor's and Vendor's Commercial General Liability and Umbrella/Excess Liability policies

(6) For General Liability/Umbrella - General Aggregate limit must apply on a per project/per location aggregate basis. Exceptions for this requirement are to be requested and approved in writing to the construction manager and the owner.

(7) General Liability to include a minimum of $1,000,000 Abuse and Molestation coverage for all projects.

No exceptions allowed.

(8) Certificates of insurance must contain a clause stating that coverage afforded by the policies will not be canceled or materially altered without at least thirty (30) days' advanced written notice to the Owner and Architect. If requested, Contractor shall provide true and full copies of any and all required insurance policies.

(9) If there is Drone Exposure also include; Insurance for the use or operation of manned or unmanned

Workers' Compensation

Coverage A (Workers’ Comp.)

Statutory Statutory Statutory

Coverage B (Employers Liability)

Per Accident

Per Disease Policy Limit

Per Disease per Employee

$1,000,000

$1,000,000

Include waiver of subrogation endorsement

Umbrella Liability

Each Occurrence Limit $2,000,000 $3,000,000 $5,000,000 Limit suggestions are based on

General Aggregate applying on a per project basis

General Aggregate Limit $2,000,000 $3,000,000 $5,000,000

Products/Completed Operations Aggregate

$2,000,000 $3,000,000 $5,000,000 aircraft, if the Work requires such activities, with policy limits of not less than $1,000,000 per claim and $1,000,000 in the aggregate.

(10) If Asbestos Abatement Exposure must include requirements shown in the chart above for Contractor’s pollution liability.

Fair Employment Practices Agreement

Equal Opportunity [Affirmative Action Employer]

The Grand Rapids Public School District, as an Equal Opportunity/Affirmative Action Employer, complies with federal and state laws prohibiting discrimination, including Title IV and Title VII [with amendments] of the 1964 Civil Rights Act, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, Veterans Readjustment Act of 1974 as amended 28 USSC 20-12 and the Americans With Disabilities Act of 1990. It is the policy of the School Board that no person, on the basis of race, sex, height, weight, color, religion, national origin, or ancestry, age, marital status, disability, or veteran status, shall be discriminated against in employment, educational programs and activities, or admission.

Inquiries or complaints should be addressed to GRPS Human Resources, 1331 Martin Luther King Jr. St. SE, PO Box 117, Grand Rapids, Michigan 49501- 0117.