Building Automation System

The University of Wisconsin-La Crosse has issued a Request for Bid (RFB-UWL-1901) for a Building Automation System contract to procure Andover temperature control systems, components, and parts, along with associated maintenance and service for their campus. The procurement seeks a qualified vendor approved by the manufacturer to supply and service Andover systems within the La Crosse, Wisconsin demographic region. The solicitation covers approximately 17 line items, including network controllers, local controllers, expansion modules, VAV controllers, temperature sensors, and an automated server. Bidders must demonstrate five years of experience in temperature control products and services, provide three client references for similar work, and submit proof of manufacturer authorization. Key submission requirements include insurance certificates with minimum $1,000,000 coverage for general liability and automobile liability, and compliance with Wisconsin Standard Terms and Conditions. The bid questions were due by May 31, 2019, with bid responses required by June 14, 2019 at 2:00 PM Central Standard Time. The anticipated contract award date was June 21, 2019, with a contract start date of July 1, 2019, and an initial three-year term.

The procurement does not offer specific price preferences for minority-owned, disabled veteran-owned, or woman-owned businesses, though bidders may note such certifications. Contractors must be capable of providing on-site services in the La Crosse area and will be required to participate in on-campus meetings with university staff. International companies are permitted to apply, but must meet the service and regional presence requirements. The estimated annual contract value is $50,000, though this is not a guaranteed minimum purchase commitment. Pricing must be submitted on the provided Cost Sheet, with firm unit prices for listed items and a percentage discount from the manufacturer's published price list for related, non-listed items. All prices must include full landed costs, including freight, installation, and labor, with delivery F.O.B. Destination. Price increases are limited to documented cost increases and cannot exceed the Consumer Price Index for the Midwest Urban region. Contracts exceeding $50,000 will require submission of a written affirmative action plan, and the procurement is subject to Wisconsin tax certification and worker's compensation insurance requirements.