Building 55; LED Post Top Light Fixtures

The State of West Virginia Department of Administration, General Services Division, issued an Agency Request for Quote (ARFQ) solicitation number GSD2500000066 for a one-time purchase of LED Post Top Light Fixtures for Building 55 in Lewis County. The procurement seeks 16 units of LED Post Top Light Fixtures specified as SKU MLLG-YA-LED-PTA-100-CC or equal, with vendors permitted to submit alternate models or brands if supporting documentation demonstrates equivalency to listed specifications. The fixtures are to be delivered to the Department of Administration General Services Division, Building 55, located at 130 Stratton Street, Logan, West Virginia. Critical deadlines include a technical questions deadline of February 3, 2025 at 12:00 PM and a bid submission deadline of February 6, 2025 at 2:30 PM. Bids must be submitted electronically through wvOASIS or physically to the Department of Administration, General Services Division, Business Section via fax to 304-558-1475. All bidders must acknowledge receipt of addenda using the provided Addendum Acknowledgment Form, and failure to do so may result in bid disqualification. The procurement contact is Robert W. Hovatter at 304-352-5498 or robert.w.hovatter@wv.gov.

The State of West Virginia extends preference consideration to resident vendors, small businesses, women-owned businesses, and minority-owned businesses in accordance with state code. Vendors must comply with all applicable licensing requirements, maintain good standing with state and local agencies, and provide proof of required insurance coverage and workers' compensation insurance upon request prior to contract award. Pricing must remain firm for the life of the contract unless adjustment provisions are expressly authorized in the solicitation, and vendors must accept payment by electronic funds transfer or paper check without charging additional fees beyond those specified. The State is exempt from all applicable sales, use, and personal property taxes, which vendors must pay. No incumbent vendor information, set-asides for disadvantaged enterprises, or specific budget ranges are identified in the solicitation documents. All vendor submissions and resulting contracts are public documents subject to disclosure following bid opening or award, and vendors should not submit material considered confidential or proprietary trade secrets.