Building #20 Roof Replacement Project

The West Virginia Division of Corrections and Rehabilitation is soliciting competitive bids through Agency Request for Quote (ARFQ) 0608 DCR2100000106 for a complete roof replacement project at Building #20 of the Pruntytown Correctional Center and Jail located in Grafton, West Virginia. This fixed-price contract requires the removal and replacement of the existing EPDM membrane rock ballast rubber membrane roof system, including complete demolition of rock ballast, insulation, and decking, with installation of new polyisocyanurate insulation, 0.060-inch non-reinforced EPDM membrane, metal edging fabricated from Kynar pre-finished aluminum, gutters, downspouts, rubber mats, and rubber boots around all roof penetrations. The contractor must also address approximately 30 security camera cable penetrations through a roof curb by installing a gooseneck conduit system designed for proper flashing compatibility and manufacturer warranty compliance, with the Division of Corrections responsible for removing existing cables and installing conduit prior to flashing installation. Key requirements include possession of a valid West Virginia contractors license issued by the Contractors Licensing Board, submission of a 5% bid bond with the proposal, provision of 100% performance bonds and labor/material payment bonds if awarded, delivery of a two-year maintenance bond covering the roofing system, and procurement of Commercial General Liability Insurance with minimum $1,000,000 per occurrence naming the State as additional insured. The manufacturer's warranty must provide 20-year total system coverage with no dollar limitation covering both labor and materials, with peak wind speed coverage of 72 mph. Pricing must be submitted as a total bid amount plus per-linear-foot cost for wood blocking replacement and per-square-foot cost for metal decking replacement, written in both words and numbers. Critical deadlines include a mandatory pre-bid meeting on May 10, 2021, at 10:00 AM EST at the Pruntytown Facility (attendance required for bid eligibility), a question submission deadline of May 14, 2021, at 2:00 PM EST directed to buyer Philip K. Farley at (304) 558-2036 or philip.k.farley@wv.gov, and a sealed bid due date of May 21, 2021, at 1:30 PM EST submitted electronically through wvOASIS or by hand delivery, courier, or facsimile to the Division of Administrative Services at 1201 Greenbrier Street, Charleston, West Virginia 25311. The contract requires completion within 120 calendar days from the Notice to Proceed.

The solicitation documents do not identify specific set-aside designations for disadvantaged enterprises or minority-owned businesses; however, all contractors must comply with local labor market hiring requirements mandating that 75% of employees be sourced from the local labor market, in addition to mandatory security background checks and drug-free workplace compliance. Contractors must also demonstrate compliance with all applicable federal, state, and local laws and building codes, and the State reserves the right to reject non-responsible bidders. No incumbent vendors or current contractors are identified in the solicitation documents. The project requires integration with existing building infrastructure at the Pruntytown Correctional Center and Jail facility, specifically coordination with the existing security camera systems and roof penetrations. The solicitation does not specify a budget range, contract award value, or estimated project cost in the available documentation. Bids will be evaluated based on compliance with all specifications, bonding requirements, insurance coverage, warranty terms, pricing competitiveness, contractor qualifications, and adherence to stated conditions and deliverables.