Brooklands Milling & Hauling

The City of Hutto, Texas is soliciting sealed bids through an Invitation to Bid (IFB) for milling and hauling services on Brooklands Boulevard in Williamson County. The procurement requires qualified contractors to furnish all labor, materials, and equipment for milling 10 inches of asphalt, base, and subgrade across a 750 linear feet by 40 linear feet wide area, with the work divided into two phases covering the north and south sides of the roadway requiring two separate mobilizations. Contractors must include equipment, trucks, associated dumping fees, and cleanup in their bid price while maintaining the center median and complying with City specifications; traffic control devices and barriers are explicitly excluded from the contractor's responsibility. Mandatory requirements include a field visit prior to bid submission and completion of contractor quantities on the bid sheet; construction must be completed within 45 days of the Notice to Proceed. The pre-bid conference is scheduled for April 22, 2026 at 10:00 AM CST via Microsoft Teams (Meeting ID: 252 979 497 350 221), with a question deadline of May 6, 2026 at 5:00 PM CST. Sealed bids are due May 13, 2026 at 10:00 AM CST via the Bonfire electronic portal, with bid opening also occurring on May 13, 2026 at 10:00 AM CST via Microsoft Teams. Award will be made to the lowest responsive and responsible bidder based on responsiveness, responsibility (including valid licensing, demonstrated experience, and adequate staffing/equipment), and price.

The solicitation contains no disclosed set-asides or restrictions limiting competition to disadvantaged or minority-owned enterprises, allowing qualified contractors of any designation to respond. Respondents must comply with multiple Texas Government Code provisions, including verification of valid business authorization, non-boycott status regarding Israel and energy companies, non-discrimination against firearm entities, absence from sanctions lists for Iran and Sudan, and non-employment of undocumented workers; additionally, all respondents must submit a completed Form 1295 (Disclosure of Interested Parties) to the Texas Ethics Commission. Each bid must be accompanied by a 5% bid bond payable to the City of Hutto, and the successful bidder must furnish a Performance Bond equal to 100% of the contract price within 10 days of award notice. Required insurance includes Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Auto Liability of $1,000,000 combined single limit, Workers' Compensation at statutory limits of $1,000,000 per incident, and Professional Liability of $1,000,000 per occurrence. The contract is effective from execution through September 30, 2026, with potential extension at the City's discretion. No specific budget or award value is disclosed in the solicitation materials, with the contract award to be determined by competitive sealed bid.