Br. 302 Fremont/Janitorial Contract RFQ

The Michigan Department of State, Purchasing Branch, issued a Request for Quote for janitorial services at the Secretary of State Branch Office #302 located at 7159 West 48th Street in Fremont, Michigan, serving both Oceana County and Flint City jurisdictions. The solicitation seeks comprehensive janitorial services for a 1,500 square-foot single-story facility requiring Monday through Friday cleaning with specific evening and overnight schedules (8:00 p.m. to 7:00 a.m. Monday, Tuesday, Thursday, and Friday; 9:00 p.m. to 8:00 a.m. Wednesday). Services include basic daily office cleaning, restroom sanitization with two urinals and two toilets, lobby and corridor maintenance, break room cleaning, dust wall cleaning, quarterly interior and exterior window cleaning, and bi-annual carpet cleaning. The contractor must provide all personnel, equipment, cleaning supplies, and chemicals while the State furnishes replenishable items such as paper towels, hand soap, and toilet tissue. Periodic services include quarterly spray buffing of hard surfaces, power scrubbing of restroom floors, and weekly salt stain removal from carpeting using extraction equipment. The contract term runs from May 1, 2020, through November 30, 2021 (19 months), with an optional one-year renewal period at the State's discretion. Evaluation criteria consist of the Vendor Questions Worksheet (35 percent weight), Confidential Treatment Form (35 percent weight), and the firm's past performance on similar contracts within the last five years (30 percent weight), with a minimum score of 80 points required for pricing evaluation. The RFQ included deadlines for optional facility walkthroughs by February 19, 2020 at 12:00 p.m. noon, vendor questions due by February 19, 2020 at 2:00 p.m. EDT with answers posted by 3:00 p.m. that same day, and proposals due electronically through the SIGMA VSS system by 9:00 a.m. EDT on February 24, 2020. Bidders must demonstrate prior State of Michigan experience with at least three relevant janitorial projects from the preceding five years, possess all necessary licenses and permits, and acknowledge acceptance of standard contract terms requiring Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation Insurance.

The solicitation contains no set-asides specifically designated for Community Rehabilitation Organizations, though it does provide consideration for service-disabled veteran-owned businesses under MCL 18.1261 as part of the State's overall economic impact assessment in award determinations. No incumbent contractor information or current vendor preferences were disclosed in the solicitation documents. Bidders must submit pricing that demonstrates profitability in accordance with Sheltered Workshop Sections of Public Act 431 of 1984, with bids indicating losses deemed non-responsive. The pricing proposal requires submission of hourly wage rates for daytime cleaners, nighttime cleaners, and supervisors, along with itemized annual business costs including cleaning supplies, equipment replenishment, insurance premiums, wage overhead calculated at 19.26 percent of basic janitorial wages, and profit margins. Additional pricing must be provided for emergency services on an hourly basis, infectious disease control procedures on a monthly basis, carpet cleaning per square foot, chair cleaning per individual chair, and miscellaneous facility maintenance services. No specific budget allocation or award value was disclosed in the solicitation documents, with the contract award to be determined by selecting the responsive and responsible bidder offering the best overall value as determined by the State.