Br. 302 Fremont/Janitorial Contract RFQ

The Michigan Department of State is seeking a qualified janitorial services contractor for Branch Office 302 located in Fremont, Michigan. The Request for Quote (RFQ #231 200000000165) was issued on February 13, 2020, with proposals due by 9:00 AM on February 24, 2020. The contract covers a 19-month period from May 1, 2020, to November 30, 2021, with a potential one-year renewal option. Services include daily cleaning of a 1,500 square foot facility, encompassing 1,458 square feet of carpet and 42 square feet of vinyl flooring. Cleaning must be performed five days per week during evening hours, with comprehensive tasks including general office cleaning, restroom maintenance, lobby and breakroom cleaning, and periodic services like quarterly window washing and semi-annual carpet cleaning. The evaluation process will assess vendors across three technical criteria: Vendor Questions Worksheet (35 points), Confidential Treatment Form (35 points), and Firm's Past Performance (30 points), with a minimum 80-point technical threshold required to advance to pricing review.

The solicitation encourages participation from qualified disabled veteran and service-disabled veteran-owned businesses, with the state considering overall economic impact to Michigan in the final award decision. Vendors must provide detailed cost breakdowns including labor wages, cleaning supplies, equipment, insurance, overhead, and profit margins. Insurance requirements are substantial, mandating $1 million in commercial general liability, $1 million in automobile liability, workers' compensation coverage, and $500,000 in employers liability insurance. Contractors must supply all cleaning supplies, with the agency providing consumable items like paper towels and trash liners. The contract is subject to Sheltered Workshop Sections of P.A. 431 of 1984 and requires bidders to demonstrate profitability. While no specific total contract value is listed, the comprehensive requirements suggest a moderate-value service contract with potential for renewal and ongoing engagement with the Michigan Secretary of State's office.