Bolley Ag Building - Furniture

North Dakota State University (NDSU) is seeking qualified furniture vendors to procure, deliver, and install furniture for the Bolley Agricultural Laboratory Building, a 160,000 square-foot research facility located in Fargo, North Dakota. The procurement focuses on comprehensive furniture solutions for various spaces supporting plant sciences, plant pathology, horticulture, soil science, and potato research. Vendors must submit electronic proposals through the State Procurement Office Online (SPO Online) system by December 3, 2025, at 2:00 PM CST, with a maximum of five clearly labeled documents per submission. The evaluation criteria include appearance and ability to source specified items (10 points), warranty and after-sales support (10 points), and cost (15 points). Proposals must include a completed Bid Cost Breakdown spreadsheet with firm fixed-pricing that encompasses delivery and installation, along with a company profile, three project references, ability-to-perform statements, and any proposed product substitutions. The installation timeline is specific, with commencement scheduled for April 27, 2026, and completion required by May 15, 2026.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises, but vendors must comply with North Dakota Secretary of State registration requirements. Vendors are required to provide proof of insurance coverage, including $500,000 per person and $2,000,000 per occurrence for commercial general liability, prior to contract award. While a specific budget range is not disclosed, NDSU intends to award contracts to multiple vendors, suggesting a potentially substantial procurement value. Interested vendors must submit comprehensive documentation, including detailed product specifications, manufacturer information, warranty details, and lead time estimates. The procurement allows for product substitutions through a standardized Substitution Request Form, enabling vendors to propose alternative items while maintaining the project's technical requirements. NDSU will be exempt from sales tax and will make a single payment upon completion and approval of all deliverables by the project manager.