Boiler Supplies and Associated Materials

Montgomery County Board of Education is requesting bids on boiler supplies and associated materials under IFB 4042.9, with bids due October 2, 2026 and bid opening at 2:00 p.m. on September 17, 2026. Delivery is to the MCPS Department of Facility Maintenance at 8301 Turkey Thicket Drive, Gaithersburg, Maryland, and to various MCPS locations throughout Montgomery County as specified on individual purchase orders.

The scope covers boiler supplies and associated materials per detailed item specifications; vendors must be authorized dealers or manufacturers with an established place of business and provide three current customer references. Samples are required and must be delivered to the Department of Procurement prior to bid opening. All materials must be new and free from defects. Delivery must occur within ten days of purchase order receipt between 7:00 a.m. and 2:00 p.m., with 24-hour advance appointment required at 240-740-2500. Bidders must provide toll-free telephone service for product clarification and order placement and comply with Maryland criminal background check requirements for employees with direct, unsupervised access to children in school facilities.

The contract term runs November 15, 2026 through November 14, 2027, with MCPS holding the option to extend for up to four additional one-year periods at existing prices and terms upon 90-day written notice. Award will be based on lowest net cost determined by percentage discount from manufacturer price lists or dealer price sheets; bidders must submit two copies of these lists with their bid, and the discount percentage remains firm for the contract term. Unit prices are subject to downward adjustment prior to award based on manufacturer price decreases and may adjust upward or downward post-award based on manufacturer announcements. The Board reserves the right to award to one or multiple bidders and to extend contract terms to other Maryland state agencies and local governmental entities. Bid security and performance bonds are required. The Board considers prompt payment discounts of twenty days or more in award evaluation and accepts MasterCard, Single Use Accounts, and ACH payment methods. Vendors must acknowledge non-debarment status and certify Byrd Anti-Lobbying Amendment compliance.