BID 4042.9 Bid Cover.pdf

THE BOARD OF EDUCATION OF MONTGOMERY COUNTY

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive Room 3100

Rockville, Maryland 20850-1747

August 28, 2026

INVITATION FOR BID #4042.9

Boiler Supplies and Associated Materials

Bid Opening Time: 2:00 P. M.

Bid Opening Date: September 17, 2026

NOTE: In the event of emergency closing of Board of Education offices, this bid will open at the same time on the next regular working day.

COMPANY NAME: _________________________________________________________________________

BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL NOT BE ACCEPTED.

1. Term of Contract: November 15, 2026 through November 14, 2027

2. Terms of Delivery: As Specified

3. Delivery Destination: Individual Location, Noted on Purchase Order

4. Bid Security Required: Yes

Bid Security must be made payable to Montgomery County Board of Education

5. Performance Bond Required: Yes

6a. Samples Required: Yes No

6b. Sample Delivery Requirements:

Deliver to Department of Procurement

Deliver to the Distribution Center

Deliver to the Department of Facilities Management

Other

6c. Sample Delivery Time:

Prior to bid opening

At time of bid opening

Subsequent to bid opening

NOTICE TO BIDDERS

The appropriate items below must be completed as part of the bid. Failure to comply may disqualify your bid. Type or print legibly in ink.

I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.

1. Legal name (as shown on your income tax return)

2. Business Name (if different from above)

3. Tax Identification Number

A copy of your W-9 must be submitted with this bid response.

II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact information.

1. Company Name

2. Address

3. Bid Representative’s Name

4. Phone Number(s)/Extension(s)

5. Fax Number

6. Email Address

7. Website

III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact Information.

1. Purchase Order Address

2. Representative’s Name

3. Phone Number (s)/Extension(s)

4. Fax Number

6. Email Address

IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of the award process; however, the Board reserves the right to make awards according to the best interests of MCPS.

Prompt payment discounts of less than twenty (20) days will not be considered.

V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a purchasing card and Single Use Accounts (SUA) payment program through JP Morgan MasterCard. Please check the appropriate box below.

Yes, we accept MasterCard No, we do not accept MasterCard

Note: To avoid payment delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard, the ACH payment method is also available. Please e-mail SUA@mcpsmd.org to register for SUA, or e-mail accountspayable@mcpsmd.org to request ACH registration forms.

VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the process of issuing orders via Facsimile or US Mail. MCPS prefers facsimile. Please check your preference below.

Facsimile US Mail Email EDI

VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the appropriate box below.

African American Asian American Hispanic Native American

Female Disabled None

VIII. NON-DEBARMENT ACKNOWLEDGEMENT

_____ I acknowledge that my firm has NO pending litigation and/or debarment from doing business with the State of

Maryland or any of its subordinate government units and/or federal government within the past five (5) years.

_____ I acknowledge that my firm has pending litigation or has been debarred from doing business with the State of

Maryland or any of its subordinate government units and/or federal government, within the past five (5) years.

(Attachment)

As the duly authorized representative of the applicant, I hereby certify that the above information is correct and that I will advise Montgomery County Public Schools should there be a change in status.

By (Signature)

Name and Title

Witness Name and Title

IX. ANTI-LOBBYING

The Contractor will comply with the Byrd Anti-Lobbing Amendment (31 U.S.C 1352) and certifies to the tier above that it will not and not used Federal appropriated funds to pay a person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by U.S.C

1352. If applicable, contractor will complete the disclosure of lobbying with non-Federal funds using Lobbying Activities

Form (Form SF-LLL) and submit to {insert name of contracting entity} annually.

X. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the awarded vendors contract with MCPS. By signing below, the undersigned acknowledges that s/he is entering into a contract with MCPS.

A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance with specifications and stipulations contained herein, and at the prices quoted. This certifies that this bid is made without any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the same supplies, materials, or equipment, and is in all respects fair and without collusion or fraud.

B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the material under Section

XXVII, signature to Bids, and to comply with its stipulations.) I/We certify that none of this company's officers, directors, partners, or its employees have been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or federal government; and that no member of the Board of Education of the Montgomery County

Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of Education has any interest in the bidding company except as follows:

By (Signature)

Name and Title

Witness Name and Title _____________________________