Boiler Services at Iowa School for the Deaf, Cherokee Mental Health Institute, and Surrounding Area

The Iowa Department of Administrative Services (DAS) is seeking qualified providers for comprehensive boiler maintenance and repair services at the Cherokee Mental Health Institute (CMHI) and the Iowa School for the Deaf (ISD). This Request for Bids (RFB) covers a broad range of boiler-related services, including routine maintenance, emergency repairs, diagnostic testing, annual inspections, system upgrades, and ensuring compliance with applicable codes and regulations. The contract period runs from 05/09/2025 to 05/08/2026, with potential for up to five years of renewals. Bidders must provide detailed pricing specifications, including labor rates for regular, overtime, and double overtime work, as well as travel rates and a percentage markup for parts and materials. The solicitation requires vendors to submit a fixed mileage allowance of $0.50 per mile and demonstrate capability to respond to service needs across multiple facilities. The bid opens on 3/31/2025 at 8:00 AM CDT and closes on 4/22/2025 at 2:00 PM CDT, with no mandatory site visit required. Evaluation will likely focus on pricing, technical capability, response times, and overall service reliability.

The contract is open to government agencies and political subdivisions in surrounding areas, with the potential for multiple regional awards. While no specific set-aside designations were mentioned, the procurement may include standard state requirements for diverse vendor participation. Bidders should be prepared to provide performance bonds for projects exceeding $25,000, with bond amounts set at 5% of the project value. The contract includes an administrative fee of 1% on all sales, payable quarterly to the DAS, and follows Iowa Code payment terms allowing 60 days for invoice payment. Potential payment methods include purchasing cards (Pcard) and possible early payment discounts. Though specific budget ranges were not detailed, the comprehensive nature of the services and multi-facility scope suggest a significant potential contract value. Vendors should have extensive experience in commercial and institutional boiler maintenance, strong technical capabilities, and the ability to provide rapid, reliable service across multiple locations.