005-RFB-1615-2025 - Addendum One.pdf

This is an Addendum One document issued by the Iowa Department of Administrative Services (DAS) for Request for Bids 005-RFB-1615-2025, which concerns boiler maintenance and repair services at the Iowa School for the Deaf and Cherokee Mental Health Institute. The addendum announces a time adjustment to the solicitation, extending the closing date to Tuesday, April 22nd, 2025 at 2:00 PM Central Time. The original bid opening occurred on March 31, 2025 at 8:00 AM CDT. The contract period runs from May 9, 2025 to May 8, 2026, with potential for up to five years of renewal options. The scope includes comprehensive boiler services such as routine maintenance, emergency repairs, diagnostic testing, annual inspections, system upgrades, and regulatory compliance across multiple facilities. Vendors must demonstrate capability to respond to service needs at both the Cherokee Mental Health Institute and Iowa School for the Deaf, with no mandatory site visit required.

Pricing requirements include detailed specifications for labor rates covering regular, overtime, and double overtime work, travel rates at $0.50 per mile, and a percentage markup for parts and materials. Bidders must provide performance bonds for projects exceeding $25,000, set at 5% of project value. The contract includes a 1% administrative fee on all sales payable quarterly to DAS, with payment terms allowing 60 days for invoice payment. The solicitation is open to government agencies and political subdivisions in surrounding areas, with potential for multiple regional awards. Evaluation will focus on pricing, technical capability, response times, and overall service reliability. The contract may include standard state requirements for diverse vendor participation, and vendors should have extensive experience in commercial and institutional boiler maintenance.