1300104-event.pdf

02 April 2025

Boiler Services at Iowa School for the Deaf, Cherokee Mental Health Institute, and Surrounding Area Boiler Services at Iowa School for the Deaf, Cherokee Mental Health Institute, and Surrounding Area

02 April 2025

Open 3/31/2025 8:00 AM CDT Type RFB - Request for Bids Close 4/22/2025 2:00 PM CDT Number 005-RFB-1615-2025 Currency US Dollar

Sealed Until 4/22/2025 2:00 PM CDT

Payment Terms 0% 0, Net 60

02 April 2025

Contacts Michael Bradbury michael.bradbury@iowa.gov

Phone +1 515-823-9327

02 April 2025

Commodity Codes Commodity Code Description

94125 Boiler Maintenance and Repair, Steam, Including Testing Services, (See 941-56 for Hydrostatic Testing)

02 April 202502 April 202502 April 202502 April 202502 April 202502 April 202502 April 202502 April 202502 April 2025 mailto:michael.bradbury@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

The Cherokee Mental Health Institute (CMHI) provides active inpatient treatment to adults, who are in need of acute psychiatric services along with specialized treatment and security for adults ordered by the court into the custody of the state for the purposes of competency restoration, adults who have been acquitted of a crime by reason of insanity, and similarly situated adults.

Contract Term

The term of the contract will begin 05/09/2025 and end on 05/08/2026.

The Contract may be renewed by mutual agreement of both parties for up to Five (5) Years.

The Iowa Department of Administrative Services (DAS) on behalf of the Cherokee Mental Health Institute and the Iowa School for the Deaf are soliciting bids for bids for boiler services.

The Cherokee Mental Health Institute (CMHI) provides active inpatient treatment to adults, who need acute psychiatric services along with specialized treatment and security for adults ordered by the court into the custody of the state for the purposes of competency restoration, adults who have been acquitted of a crime by reason of insanity, and similarly situated adults.

The Iowa School for the Deaf (ISD) is a residential educational facility providing comprehensive educational services to deaf and hard-of-hearing students from across the State of Iowa. The ISD campus includes multiple buildings, including classrooms, dormitories, a gymnasium, a cafeteria, and administrative offices.

The primary purpose of this solicitation is to provide maintenance and repair services to boilers located at the CMHI and ISD;

however, this solicitation is open to all government agencies and political sub-divisions in the surrounding areas. This solicitation may result in more than one award if regionally appropriate.

Site Visit Information: There will be no site visit for this solicitation. Please see site addresses below for general reference.

Iowa School for the Deaf

Address: 3501 Harry Langdon Blvd, Council Bluffs, IA 51503

Cherokee Mental Health Institute

Address: 1251 W. Cedar Loop, Cherokee, IA. 51012

Specifications

Description

• Performing maintenance and repair services on the boiler systems in accordance with the manufacturer's recommendations and industry standards.

• Emergency Repairs: 24/7 on-call service for responding to equipment failures and other emergencies.

• Diagnostic testing: Conducting performance testing and analysis to identify potential problems.

• Boiler Inspections: Performing annual inspections by certified professionals

• System Upgrades: Replacing or upgrading existing equipment to improve efficiency and reliability.

• Providing all necessary parts, materials, and labor to complete the work.

• Compliance: Ensuring all work is performed in accordance with applicable codes and regulations (e.g., State, ASME, EPA, OSHA).

• Maintain accurate records of all maintenance and repair activities, and providing regular reports to Facility Manager.

Required to View Event

Prerequisites Required to Enter Bid

02 April 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-1615-2025 - Addendum One.pdf

2. 005-RFB-1615-2025 - Boiler Services ISD and CMHI.pdf

02 April 202502 April 202502 April 202502 April 202502 April 202502 April 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzAwMTA0LTE3OTQ1MDU5NzgwMDUtUkZCLTE2MTUtMjAyNSAgLSBBZGRlbmR1bSBPbmUucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzAwMTA0LTE3OTI1NTUwODEwMDUtUkZCLTE2MTUtMjAyNSAtIEJvaWxlciBTZXJ2aWNlcyBJU0QgYW5kIENNSEkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.6 Is the Bidder requesting confidential treatment of specific information?

1.7 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.8 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.12 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.14

Performance Bond - The successful Bidder under certain circumstances pertaining to maintenance, repair, or replacement/improvement projects that fall under this contract shall, when the project price equals or exceeds twenty-five thousand dollars, be accompanied by a bond, with surety, and conditioned for the faithful performance of the project and for the fulfillment of other requirements as provided by law. The bond may be required when a project price does not equal that amount. However, if a Bidder provides a performance or maintenance bond as required by a public improvement project governed by this chapter and subsequently the surety company becomes insolvent and the Bidder is required to purchase a new bond, the Bidder may apply for reimbursement from the governmental agency that required a second bond and the claims shall be reimbursed from the funds allocated. The successful bidder will be required to provide a performance bond in the amount of 5% of the value of that project.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

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3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Regular Labor Rate 1 HR - Hour

Labor rate that falls within normal hours of operation (7am-4pm)

S2 Overtime Labor Rate 1 HR - Hour

Labor rate that falls outside of normal hours of operation (4pm-7am). Excludes Sundays and Holidays.

S3 Double Overtime Labor Rate 1 HR - Hour

Labor Rate that falls on Sundays or Holidays.

S4 Travel Rate (Per Person Per Hour) 1 HR - Hour

Travel Rate (Per Person Per Hour)

* It is expected that the travel time hours will be charged at substantially reduced rates from on-site services ** Mileage allowance is fixed at $0.50 cents per mile by State of Iowa Accounting Enterprise.

S5 Parts and Materials Mark-Up 1 P1 - Percent

Percentage Mark-Up above MSRP

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