Boiler Maintenance and Repair Services

The North Carolina Department of Administration Facility Management Division is seeking qualified vendors to provide comprehensive boiler maintenance and repair services for the State Government Complex in Raleigh, NC. The Invitation for Bid (IFB #13-DOA1443812819) requires a vendor to perform annual preventative maintenance and repairs for 16 boilers across multiple facilities, including models from Cleaver Brooks, Camus, Fulton, Mura, Kewanee, and Lochinvar. Vendors must be R-stamp certified and provide proof of certification with their bid. The procurement involves two primary components: an annual inspection and preventative maintenance cost for each boiler, and hourly rates for repair services during normal and after-hours for various personnel types including Supervisors, Boiler Technicians, Pipefitters, Helpers, and BAS Technicians. For evaluation purposes, the State will calculate total annual costs based on the annual maintenance cost plus 50 hours each of emergency and regular repair services. A mandatory site visit is scheduled for March 4th and 5th, 2025, at 9:00 AM at the Facility Management Division Conference Room, with the final bid opening set for March 14, 2025, at 2:00 PM ET. All work must be performed between 7:00 AM and 4:30 PM Monday through Friday, unless specifically authorized by the Contract Manager.

The contract is set for an initial one-year term with options to renew for up to two additional one-year terms. While no specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documents, the procurement appears open to qualified vendors meeting the technical specifications. The contract value is expected to be between the Small Purchase threshold and $1,000,000.00, providing a substantial opportunity for potential contractors. The scope of work covers boiler systems across the State Complex, indicating a comprehensive maintenance approach that requires vendors to have broad technical capabilities and expertise in various boiler models and systems. Vendors will need to demonstrate not only technical proficiency but also the ability to respond to both scheduled maintenance and emergency repair needs. The hourly rate structure suggests the State is seeking flexible, responsive service that can address both routine and unexpected maintenance requirements. No information about incumbent vendors or specific technology integration requirements was provided in the available documentation.