Districtwide Fundraising, School-Based Sales, and Transaction Operating System (M-DCPS)

The School Board of Miami-Dade County, Florida is requesting proposals for a districtwide fundraising, school-based sales, and transaction operating system under ITN 25-053-MJ, with proposals due August 6, 2026 at 1:00 p.m. EST and a pre-proposal conference on July 23, 2026 at 10:00 a.m. EST via Google Meet. A local-business preference applies to vendors submitting an Affidavit of Eligibility for Local Preference.

The District operates approximately 476 schools serving 337,100 students and seeks a comprehensive, customized platform integrating fundraising campaigns, product sales, apparel transactions, ticketing for Fine Arts and Athletics, and donation-based fundraising with centralized District oversight and school-level operational flexibility. Core technical requirements include PCI-DSS compliance for payment processing; support for over 600 concurrent school locations; integration with Microsoft environments; multi-language functionality; mobile device compatibility; comprehensive financial controls and audit-ready transaction logging; and support for multiple payment methods (credit/debit cards, ACH transfers, digital wallets) with automatic calculation and remittance of Florida sales tax by jurisdiction. Proposers must itemize all transaction and processing fees with configurable fee absorption or pass-through to payers.

The initial contract term is three years with two one-year renewal options and an additional 90-day extension period at the District's discretion. Contract approval and project start are anticipated for October 2026. The ITN does not specify a guaranteed contract value or minimum purchase commitment; the District reserves the right to negotiate final terms, pricing structures, and implementation approaches with the highest-ranked proposer. The agreement will be non-exclusive, and the District reserves the right to terminate for convenience with 30 days' notice or for cause with 15 days' notice if default is not cured. Written questions are due by 5:00 p.m. EST on July 23, 2026, to mjames@dadeschools.net. Virtual bid opening is scheduled for 2:00 p.m. EST on August 6, 2026.