BOE Tables & Chairs May 2026 Election

The Cuyahoga County Board of Elections (CCBOE) in Ohio is soliciting bids for the rental of tables and chairs to support the May 5, 2026 Primary Election. The procurement requires vendors to provide 360 eight-foot banquet-style folding tables with smooth writing surfaces and rubber-capped legs, along with 850 comfortable metal or plastic chairs with rubber caps for deployment at 71 polling locations across Cuyahoga County. All furniture must be delivered inside facilities by 3:00 PM on Monday, May 4, 2026, with pickups coordinated to begin Wednesday, May 6, 2026. Vendors must submit all-inclusive pricing for each category (tables, chairs, and delivery/pickup services) based on actual deliveries, and those without prior CCBOE experience must provide three professional references. The bid submission deadline is 12:00 PM Eastern on Friday, April 3, 2026, via the Infor Supplier Portal, with questions directed to Lauren Hodges at (216) 443-6484 for fiscal and contract matters. Vendors must acknowledge their commitment to unbiased business conduct, affirming they will not engage in any conduct that appears improper, exhibits political bias, or interferes with the CCBOE's election administration process. General liability insurance with a $500,000 combined single limit and automobile liability insurance with a $1,000,000 combined single limit are required, with the Board of Elections named as an additional insured.

The contract documents do not identify any specific set-aside designations or restrictions limiting responses to particular categories of organizations, such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the available procurement documents. The contract will be governed by the Charter and Ordinance of the Board of Elections of Cleveland, with freight terms established as F.O.B. Destination, Freight Prepaid, and payment issued net 30 days from receipt of a proper invoice. The CCBOE is exempt from federal and state taxes on tangible personal property, and vendors must maintain records for three years following final payment. Although no specific budget range or award value is stated in the procurement materials, the scope encompasses furniture rental and delivery/pickup services across 71 polling locations distributed across adjusted zones throughout the Cleveland metropolitan area and surrounding jurisdictions.