Description of Work & Bid Form.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- BOE Tables & Chairs May 2026 Election
- Solicitation number
- 6931
- Issued by
- Ohio
About this file
This is a Description of Work and Bid Form for the Cuyahoga County Board of Elections (CCBOE) in Ohio for the rental of tables and chairs to support the May 5, 2026 Primary Election. The CCBOE seeks to rent 360 eight-foot banquet-style folding tables with smooth writing surfaces and rubber-capped legs, along with 850 comfortable metal or plastic chairs with rubber caps, for deployment at polling locations that lack sufficient seating. Vendors must schedule deliveries to each location with all items delivered inside facilities by 3:00 PM on Monday, May 4, 2026, and coordinate pickups to begin Wednesday, May 6, 2026. The bid form also includes 70 delivery and pickup charge line items to various locations throughout Cuyahoga County. Vendors without prior experience with the CCBOE must submit three references with their proposals. Primary contact for fiscal and contract questions is Lauren Hodges at (216) 443-6484, while Greg Fleming and Marty Lynch handle site-specific logistics at (216) 443-6495 and (216) 443-7659 respectively.
Pricing must be submitted as all-inclusive rates for each category—tables, chairs, and delivery/pickup services—with payment calculated based on actual deliveries rather than the contingency quantities listed. The quantities on the bid form exceed those on the attached location list to account for potential adjustments to location needs that the CCBOE may communicate to the selected vendor. Vendors must acknowledge their commitment to unbiased business conduct and affirm they will not engage in any conduct that appears improper, exhibits political bias, or interferes with the CCBOE's election administration process, recognizing this acknowledgment as a material inducement for contract selection.
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Other files
| File | Type | Posted |
|---|---|---|
| Portal Instruction Guide.pdf | ||
| Terms and Conditions.pdf | ||
| Terms and Conditions.pdf | ||
| Location List May 2026.xlsx | XLSX spreadsheet |
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Description of Work & Bid Form
| Rental of Tables and Chairs for the May 5, 2026 Primary Election |
| Instructions: Enter in blue highlighted area only. Enter "Rate" for each Category. After Totals are calculated, save Excel file to include your Vendor Name. |
Description of work:
Rental of Tables and Chairs for the May 5, 2026 Primary Election.
The Cuyahoga County Board of Elections (CCBOE) rents tables and chairs for polling locations that do not have enough for the election. The selected vendor must schedule deliveries with each location. Deliveries to all locations must be completed by 3:00 PM on Monday, May 4, 2025. Deliveries may be prior to that day, with direct approval from the locations. Pick up of tables and chairs to begin Wednesday, May 6, 2026, and to be coordinated directly with each location. All items shall be dropped off directly inside of the location - nothing shall be left outside.
See location list attached to the RFB for location addresses, contact information and hours of operation. There is a possibility that the attached list of locations will require minor adjustments, as some of the locations' needs may change. Due to this possibility, the quantities listed on the bid form below are slightly higher than those indicated on the attached list of locations to serve as contingency. Payment will be made based on the actual number of deliveries of these items. The CCBOE will notify the vendor of any changes.
Price should be all-inclusive of the rental of tables & chairs and delivery/pick up.
| References: If you have not worked with the Cuyahoga County Board of Elections (CCBOE) before, please submit a list of 3 references with your bid. |
| For questions relating to the RFB or PO, please contact: |
Lauren Hodges, CCBOE Fiscal Officer: (216) 443-6484, lmhodges@cuyahogacounty.gov
For questions relating to location contacts, drop offs, or pick ups, please contact:
Greg Fleming, Election Support Supervisor: (216) 443-6495, gfleming@cuyahogacounty.gov OR Marty Lynch, Election Support Assistant Manager: (216) 443-7659, mlynch@cuyahogacounty.gov
| Quantity | Item | Rate | Unit | Total | ||
| 1 | 360 | 8' Tables | ||||
| 8' banquet style folding tables with a smooth surface for writing. Tables must be at least 28" off the ground and have at least 27" of clearance from the floor. All legs should have rubber caps to avoid scratching floors. | $ - 0 | EA | $ - 0 | |||
| 2 | 850 | Chairs | ||||
| Comfortable metal or plastic chairs with rubber caps. | $ - 0 | EA | $ - 0 | |||
| 3 | 70 | Delivery/Pickup Charges | ||||
| Delivery/pickup to various locations in Cuyahoga County. (see attachment for addresses and contact information) | $ - 0 | EA | $ - 0 | |||
| Total: | $ - 0 |
Additional Information to be considered:
| Supplier Contact Information: | ||
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
Unbiased Business Conduct: The Vendor acknowledges that this Contract is integral to the CCBOE’s ability to administer free and fair elections, which constitutes the essence of the contract. The Vendor will not act or engage in any conduct that gives the appearance of impropriety or exhibits political bias or taints the elections process by reason of any partisanship of any kind, perceived or otherwise. The Vendor agrees i) to conduct its operations so as not to cause disrepute, contempt or scandal on the CCBOE or otherwise interfere, directly or indirectly, with the CCBOE’s election administration process, and ii) that the Vendor acknowledgements and agreements are a material inducement for the CCBOE to select the Vendor for contract award.
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