Description of Work & Bid Form.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- BOE Tables & Chairs May 2026 Election
- Solicitation number
- 6931
- Issued by
- Ohio
About this file
This is a Description of Work and Bid Form for the Cuyahoga County Board of Elections (CCBOE) in Ohio soliciting rental services for tables and chairs to support the May 5, 2026 Primary Election. The procurement requires vendors to provide 360 eight-foot banquet-style folding tables with smooth writing surfaces, rubber-capped legs, and minimum ground clearance of 27 inches, along with 850 comfortable metal or plastic chairs with rubber caps. The selected vendor must schedule and execute deliveries to 71 polling locations across Cuyahoga County, with all items delivered inside facilities by 3:00 PM on Monday, May 4, 2026, and coordinate pickups beginning Wednesday, May 6, 2026. The bid submission deadline is 12:00 PM Eastern on Friday, April 3, 2026, submitted via the Infor Supplier Portal. Vendors without prior CCBOE experience must submit three professional references with their bids.
Pricing shall be all-inclusive of table rental, chair rental, and delivery/pickup services, with vendors required to enter rates for each category on the bid form. Payment will be based on actual number of deliveries rather than the stated quantities, which serve as a contingency amount subject to minor adjustments as location needs change. The CCBOE will notify the vendor of any modifications. General liability insurance with a $500,000 combined single limit and automobile liability insurance with a $1,000,000 combined single limit are required, with the Board of Elections named as an additional insured. No specific set-asides or incumbent vendors are identified in the procurement documents. Freight terms are established as F.O.B. Destination, Freight Prepaid, with payment issued net 30 days from receipt of a proper invoice. Vendors must acknowledge commitment to unbiased business conduct and non-interference with the election administration process, and maintain records for three years following final payment.
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Other files
| File | Type | Posted |
|---|---|---|
| Portal Instruction Guide.pdf | ||
| Terms and Conditions.pdf | ||
| Description of Work & Bid Form.xlsx | XLSX spreadsheet | |
| Terms and Conditions.pdf | ||
| Location List May 2026.xlsx | XLSX spreadsheet |
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Description of Work & Bid Form
| Rental of Tables and Chairs for the May 5, 2026 Primary Election |
| Instructions: Enter in blue highlighted area only. Enter "Rate" for each Category. After Totals are calculated, save Excel file to include your Vendor Name. |
Description of work:
Rental of Tables and Chairs for the May 5, 2026 Primary Election.
The Cuyahoga County Board of Elections (CCBOE) rents tables and chairs for polling locations that do not have enough for the election. The selected vendor must schedule deliveries with each location. Deliveries to all locations must be completed by 3:00 PM on Monday, May 4, 2025. Deliveries may be prior to that day, with direct approval from the locations. Pick up of tables and chairs to begin Wednesday, May 6, 2026, and to be coordinated directly with each location. All items shall be dropped off directly inside of the location - nothing shall be left outside.
See location list attached to the RFB for location addresses, contact information and hours of operation. There is a possibility that the attached list of locations will require minor adjustments, as some of the locations' needs may change. Due to this possibility, the quantities listed on the bid form below are slightly higher than those indicated on the attached list of locations to serve as contingency. Payment will be made based on the actual number of deliveries of these items. The CCBOE will notify the vendor of any changes.
Price should be all-inclusive of the rental of tables & chairs and delivery/pick up.
| References: If you have not worked with the Cuyahoga County Board of Elections (CCBOE) before, please submit a list of 3 references with your bid. |
| For questions relating to the RFB or PO, please contact: |
Lauren Hodges, CCBOE Fiscal Officer: (216) 443-6484, lmhodges@cuyahogacounty.gov
For questions relating to location contacts, drop offs, or pick ups, please contact:
Greg Fleming, Election Support Supervisor: (216) 443-6495, gfleming@cuyahogacounty.gov OR Marty Lynch, Election Support Assistant Manager: (216) 443-7659, mlynch@cuyahogacounty.gov
| Quantity | Item | Rate | Unit | Total | ||
| 1 | 360 | 8' Tables | ||||
| 8' banquet style folding tables with a smooth surface for writing. Tables must be at least 28" off the ground and have at least 27" of clearance from the floor. All legs should have rubber caps to avoid scratching floors. | $ - 0 | EA | $ - 0 | |||
| 2 | 850 | Chairs | ||||
| Comfortable metal or plastic chairs with rubber caps. | $ - 0 | EA | $ - 0 | |||
| 3 | 70 | Delivery/Pickup Charges | ||||
| Delivery/pickup to various locations in Cuyahoga County. (see attachment for addresses and contact information) | $ - 0 | EA | $ - 0 | |||
| Total: | $ - 0 |
Additional Information to be considered:
| Supplier Contact Information: | ||
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
Unbiased Business Conduct: The Vendor acknowledges that this Contract is integral to the CCBOE’s ability to administer free and fair elections, which constitutes the essence of the contract. The Vendor will not act or engage in any conduct that gives the appearance of impropriety or exhibits political bias or taints the elections process by reason of any partisanship of any kind, perceived or otherwise. The Vendor agrees i) to conduct its operations so as not to cause disrepute, contempt or scandal on the CCBOE or otherwise interfere, directly or indirectly, with the CCBOE’s election administration process, and ii) that the Vendor acknowledgements and agreements are a material inducement for the CCBOE to select the Vendor for contract award.
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