Body Work & Accident Damage Repair for Citibus Vehicles

The City of Lubbock, Texas, through its Citibus transit authority operating in Hunt County, issued Request for Proposal 26-19418-KM on March 7, 2026, to procure body work and accident damage repair services for transit vehicles. The procurement seeks to contract with one or more qualified body shops to provide comprehensive paint and body repair services, including accident repairs, vehicle paint services, and common body repairs for transit buses, cutaway vans, vans, pick-up trucks, mid-sized sport utility vehicles, and sedans. Qualified contractors must maintain a complete body shop equipped with a paint booth, frame straightening machines, and indoor work capability for handling full-size transit buses, with the ability to commence work within 14 days of vehicle delivery and provide cost estimates within 24 hours. Pricing shall be quoted on an hourly labor rate basis with replacement repair parts invoiced at vendor list price less the percentage specified in the bid form, with a maximum 15% markup permitted for parts; prices are guaranteed for six months upon City approval with adjustments thereafter permitted based on Consumer Price Index or Product Price Index changes. The contract term is one year with two optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination, and contractors must provide a one-year workmanship warranty with no-cost replacements and repairs guaranteed. A pre-proposal meeting is scheduled for March 18, 2026, at 10:00 A.M. via Zoom conference, with sealed proposals due electronically through Bonfire or in hard copy to Marta Alvarez, Director of Purchasing and Contract Management, by March 26, 2026, at 3:00 P.M. Evaluation criteria include Cost (25 points), References (25 points), Qualifications and Experience (30 points), and Quality of Materials and Workmanship (20 points), with a $300 per day non-useable vehicle charge assessed if completion deadlines are missed.

No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents, and no incumbent vendors or current contractors are identified. Contractors must meet comprehensive insurance requirements including $1,000,000 commercial general liability, $1,000,000 commercial auto liability, workers' compensation, $2,000,000 cargo liability, $2,000,000 garage keepers legal liability, and $2,000,000 garage liability, with the City named as additional insured and waivers of subrogation required. The procurement is subject to Federal Transit Administration Buy America requirements under 49 U.S.C. 5323(j) and 49 CFR Part 661, mandating that steel and manufactured products must be produced in the United States, and contractors must comply with federal lobbying restrictions, debarment and suspension certifications, and pro-procurement federal clauses. Contractors must also comply with Texas Government Code requirements prohibiting boycotts of Israel and energy companies, as well as discriminatory practices against firearm entities for contracts valued at $100,000 or more with companies having ten or more full-time employees, and must verify non-appearance on the Texas Comptroller's website listing companies conducting business with Iran, Sudan, or Foreign Terrorist Organizations. Required documentation includes an Insurance Affidavit, Business Questionnaire, Non-Collusion Affidavit, Conflict of Interest Questionnaire, Statement of Eligibility, Buy America Certificate, Certification Regarding Debarment and Suspension, Federal Lobbying Certification, a completed Vendor Acknowledgement Form, a Contact Person Form, and a Reference Form. No specific award value or budget range is disclosed in the procurement documents.