Boat R&M, Parts, Multi-Year Marion

The Illinois Environmental Protection Agency (IEPA) Bureau of Surface Water is seeking a qualified vendor to provide comprehensive boat repair, maintenance, and parts services for its Southern Illinois office located in Marion. The procurement covers routine maintenance, seasonal preparation, and parts for three boats (1999 and 2015 GIII models, 2019 Southfork), four outboard motors (Yamaha models from 1999-2019), and three trailers (1998 Shorelander, 2015 Bear, 2019 Haulrite). Key deliverables include preseason checks, winterization, and repair services for components such as trailer axles, bearings, fuses, pumps, spark plugs, and fuel filters. The contractor must be certified to work on marine equipment and trailers, provide services Monday through Friday during business hours, and maintain emergency service availability, preferably located within an 80-mile radius of Marion. The solicitation (RFQ B47642) requires detailed quotes for labor and parts, with field testing of completed work by IEPA, and is scheduled for submission by May 7, 2025, with a contract term extending to June 30, 2030.

The procurement does not appear to have a specific small business or disadvantaged enterprise set-aside designation. Pricing structure includes hourly rates of $110 for routine and emergency repairs, flat rates of $40-$60 for preseason checks and winterization, and a maximum 10% markup on replacement parts. The total estimated annual contract value is $21,616.00, with an annual parts and materials allowance of $2,000 per contract year. Vendors must comply with standard Illinois state contracting requirements, including comprehensive certifications covering legal standing, ethical conduct, financial responsibility, and workplace standards. The contractor will be required to provide certificates of insurance, adhere to prevailing wage requirements, and maintain ongoing compliance with state procurement regulations. The State reserves the right to add or delete vessels during the contract period, ensuring flexibility in managing the marine equipment fleet.