Bldg. 55; Chiller Annual PM, and CM

The West Virginia Department of Administration, General Services Division, is soliciting bids through an Agency Request for Quote (ARFQ 0211 GSD2400000078) for annual preventative maintenance (PM) and corrective maintenance (CM) services on the chiller system at Building 55, located at 130 Stratton Street, Logan, West Virginia. The procurement encompasses three primary line items: one unit of annual preventative maintenance services to be performed per Exhibit B specifications, corrective maintenance labor at an hourly rate for 200 hours, and a corrective maintenance parts markup provision. Qualified contractors must be registered with the West Virginia Purchasing Division and maintain commercial general liability insurance of at least $1,000,000 per occurrence, along with workers' compensation insurance as required by law. A mandatory pre-bid site visit was held on October 29, 2024, at 9:00 a.m. at Building 55's Main Floor Lobby, with attendance required for bid eligibility. Technical questions were due by November 5, 2024, at 12:00 p.m., and sealed bids must be submitted electronically through wvOASIS or delivered to the General Services Division at 103 Michigan Avenue, Charleston, West Virginia 25305 by November 12, 2024, at 11:30 a.m. Vendors must submit firm pricing on Exhibit C for both the hourly corrective maintenance labor rate and parts markup, with unit prices prevailing in cases of discrepancies. Vendors may bid alternate models or brands if they meet or exceed specified quality standards, provided supporting documentation demonstrating equivalency is included.

The solicitation does not identify any set-asides for disadvantaged enterprises or restrictions on organization types eligible to respond. No incumbent contractor information or current vendor details have been disclosed in the available procurement documents. The solicitation documents do not specify the contract term duration, renewal options, or detailed funding sources and amounts, nor do they provide explicit award values or budget ranges for the services. All submissions are considered public documents subject to disclosure following bid opening. The State reserves the right to reject any bid or cancel the contract upon 30 days' written notice. Inquiries regarding the solicitation should be directed to buyer Robert W. Hovatter at 304-352-5498 or robert.w.hovatter@wv.gov, with technical questions submitted to GSDTechnicalQuestions@wv.gov.