Bldg. 23; Install Automatic Door Opener

The West Virginia Department of Administration, General Services Division, issued an Agency Request for Quote (ARFQ 0211 GSD2600000026) for the installation of one automatic door opener at Building 23 located at 407 Neville Street, Beckley, West Virginia 25801, in Putnam County. The procurement requires vendors to provide and install a heavy-duty automatic door opener rated for high-traffic use, operating on 120 volts with cord plug connection to a ceiling-mounted outlet, and including two wireless control buttons (one weather-rated exterior button and one interior button). The door opener must be installed on the right-side door only, does not require integration into an access control system, and must include a timer mechanism to shut off the operator in the evening. Vendors must submit specification sheets for approval, conduct a mandatory site visit between December 2-5, 2025, from 7:00 a.m. to 3:00 p.m. (contact Claude Lynch at 304-205-2716 or Jason Agan at 304-382-4632), and provide on-site training for maintenance and operation. Technical questions must be submitted by 10:00 a.m. on December 9, 2025, to GSDTechnicalQuestions@wv.gov, with bids due December 16, 2025, at 10:30 a.m. to the General Services Division, Department of Administration, 112 California Avenue, Building 4, 6th Floor, Charleston, West Virginia 25305. The contract will be awarded to the lowest qualified responsible bidder, with pricing firm for the life of the contract, one-year labor warranty, and work completion required within 72 hours of contract award according to an Agency-approved schedule.

The solicitation documents do not specify set-asides or restrictions on organizational types, disadvantaged enterprise designations, or incumbent contractors. However, successful vendors must be registered with the West Virginia Purchasing Division and maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, with the General Services Division listed as additional insured, along with proof of workers' compensation insurance. Vendors are responsible for all labor, materials, equipment, mileage, and travel time costs, with standard work hours Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding state holidays. All submissions are public documents subject to disclosure under West Virginia Code and the Freedom of Information Act, and vendors must acknowledge receipt of all issued addenda by completing and submitting the Addendum Acknowledgement Form with their bids or face potential disqualification. The solicitation documents do not contain specific budget ranges or award values. Robert W. Hovatter, the procurement buyer, serves as the primary contact at 304-352-5498 or robert.w.hovatter@wv.gov for additional information.