Bldg 27 Surplus Annex HVAC Replacement

The State of West Virginia's Department of Administration, General Services Division, has issued an Agency Request for Quote (ARFQ) for the Building 27 Surplus Annex HVAC Replacement project located at 2700 Charles Avenue in Dunbar, Kanawha County. The procurement seeks a contractor to remove and replace a 2.5 Ton 60,000 BTU Natural Gas, 96% Furnace with a matching Cased Evaporator Coil and 2.5 Ton Condensing Unit. The comprehensive installation requires a 30-foot copper line set, new filter rack, non-programmable thermostat, electrical disconnect, duct connection and wrapping, and proper condensate drainage system. Vendor qualifications include successful completion of at least three similar HVAC replacement projects with proof of relevant experience. Key procurement dates include a mandatory pre-bid meeting on July 9, 2025, at 11:00 AM, technical questions due by July 16, 2025, at 12:00 PM, and bid opening on July 23, 2025, at 2:30 PM. The solicitation (ARFQ 0211 GSD2500000113) requires vendors to submit an all-inclusive, lump-sum bid for the entire project.

The contract requires vendors to maintain commercial general liability and automobile liability insurance, each with $1,000,000 per occurrence coverage. Vendors must comply with West Virginia state regulations, including provisions for domestic steel and aluminum products, and be prepared to provide performance and labor/material payment bonds. The project is a fixed-period contract to be completed within five days of award, structured as a one-time purchase not extending beyond one fiscal year. Vendors must provide a full construction schedule within 72 hours of contract award, detailing materials lead times, onsite construction start date, milestones, and completion date. Work is to be performed during standard hours (7:00 AM to 5:00 PM, Monday through Friday), with potential for approved off-hours work. The contract includes a one-year warranty on labor and requires adherence to manufacturer's warranty on materials. While specific award value is not explicitly stated, the solicitation indicates the project will be awarded to the lowest qualified responsible bidder meeting the specified requirements.