BL056-26 Purchase of Patches and Emblems on an Annual Contract

Gwinnett County Board of Commissioners is soliciting sealed bids for BL056-26, an annual contract for the purchase of patches and emblems to supply the Departments of Corrections, Police Services, Fire and Emergency Services, and Sheriff's Office. The procurement encompasses approximately 96 line items across four departments, including embroidered shoulder patches, breast patches, rank chevrons, service bars, shoulder boards, tactical patches, badge patches, and rocker patches with estimated annual quantities ranging from 4 to 24,500 units depending on the item and department. Bidders must provide custom patches and emblems meeting detailed technical specifications regarding embroidery stitch density, overlock edge construction, material composition, and finishing requirements, with thread colors specified using Pantone standards and recommendations for Madeira, Gunold, Sulky Rayon, and Isacord thread manufacturers; graphics files will be provided by the Gwinnett County Communications Department. Deliverables include pre-production samples to be submitted within seven business days of request and within 14 days of award notification, with delivery on an F.O.B. Destination basis (prepaid and allowed) to three designated county locations, with initial bulk orders followed by as-needed orders throughout the contract term and delivery preferred as soon as possible after sample approval with splits of 25-50 units encouraged. All unit pricing must include digitization, setup, delivery, and all associated fees with no separate charges permitted, and overseas production is permitted provided delivery timelines and pricing remain firm throughout the initial contract term. Sealed bids must be received by 2:50 P.M. on April 17, 2026, at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046, with public opening at 3:00 P.M. via WebEx; questions must be submitted by 3:00 P.M. on April 10, 2026, to Chelsey Ward, Purchasing Associate III. Award will be made to the lowest responsive and responsible bidder with evaluation based on pricing, references, code of ethics compliance, and ability to meet technical specifications, with the county reserving the right to reject any or all bids, waive technicalities, split awards by section or department, or negotiate with the lowest responsive vendor.

The solicitation does not specify set-asides for disadvantaged enterprises or restrictions limiting bidder eligibility; however, all bidders must submit completed bid schedules, references, and code of ethics affidavits as required documentation. The referenced bid tabulation from the previous contract PA035-24 indicates that six vendors previously bid on similar services: Hallmark Emblems, Inc., The Emblems Inc. dba The Emblem Authority, Allcity Label & Tag Co. Inc., LSBL Inc. dba LogoSurfing Promotional Items & Apparel, Resolution Print Management LLC dba Proforma, and T&T Uniforms, Inc., with Allcity Label & Tag Co. Inc. being the previously recommended vendor; however, no incumbent contractor designation is specified in the current solicitation. The contract will commence upon Board of Commissioners approval with pricing firm for the initial term and optional renewal periods at 1%, 3%, or 5% annual increases for up to four one-year renewal options. While specific budget or award values are not disclosed in the available documents, historical reference data from PA035-24 shows prior Section A pricing of $31,366.56 and Section B pricing of $31,366.56, suggesting the contract value may be in a similar range; however, current estimates may differ based on revised quantities and pricing from new bidders.