BL056_26 Ad 2.pdf

April 7, 2026

Addendum #2

BL056-26

BL056-26 Purcahse of Patches and Emblems on an Annual Contract

The question deadline has been extended through 3:00pm on Friday, April 10, 2026.

The date to receive bids has been rescheduled for 2:50 P.M. on Wednesday, April 17, 2026.

Revisions:

R1. Section A (Police) has been revised to add a Civil Emergency Team (CET) Patch. Please see the attached REVISED BID SCHEDULE. Please note: the Revised Bid Schedule only applies to Section A (Police). Please submit Section B using the original Invitation to Bid.

Please also see the REVISED Graphics Appendix - Section A for Civil Emergency Team (CET) Patch artwork details.

R2. The awarded supplier(s) must match Pantones listed in graphics appendices.

The County strongly prefers that awarded supplier(s) use Maderia thread to ensure consistency with existing contracts.

Thread Requirements (Commercially Available / Non-Proprietary) The awarded supplier(s) shall use commercially available embroidery thread that is regularly manufactured and distributed for general commercial sale within the United States.

• Thread shall be a standard industry product available from multiple commercial suppliers.

• Thread shall not be proprietary, private-label only, or restricted to a single manufacturer or distributor.

• Thread shall be commonly used in commercial embroidery production and available for open market purchase.

• Supplier(s) shall identify manufacturer and product line upon request.

The purpose of this requirement is to ensure continued open competition for future patch production and design modifications, and to avoid vendor lock-in based on exclusive material use.

Please see REVISED graphics addendices for the below departments which include a color palette chart with all pantone colors.

1. REVISED Police Graphics Appendix – Section A

2. REVISED Fire and EMS Graphics Appendix – Section C

3. REVISED Corrections Graphics Appendix – Section D

Note: Sheriff’s graphic appendix already includes pantone colors.

R3. The updated virtual bid opening link is below:

To access the bid opening virtually, click the following Teams link

(https://teams.microsoft.com/meet/215272643508481?p=sOkJ1MJtH8zdeUGO62), or dial +1 323-676-

6170,,34537531#, and enter Phone Conference ID: 345 375 31#, Passcode: Cx9uJ6zg

Please see the below summation of questions and answers for the above solicitation.

Questions:

Q1. Estimated Annual Quantities: Are projected annual usage volumes available for each badge or insignia?

A1. Yes, see bid schedule for all estimated annual quantities.

https://teams.microsoft.com/meet/215272643508481?p=sOkJ1MJtH8zdeUGO62

BL056-26 Addendum #2 Page 2

Q2. Backing Preference: Is there a preferred backing type (e.g., sew-on, Velcro, iron-on), or should vendors price multiple options?

A2. See Invitation to Bid, Section E Finishing. Additionally, some patch should include hook and loop fastener on back side. These will be included in the line item descriptions in bid schedule.

Q3. Digitizing: Should digitizing/setup costs be included in unit pricing, or listed separately?

A3. Unit price must include all fees including but not limited to delivery, digitization, setup, etc.

Q4. Packaging Requirements: Are individual packaging or labeling requirements anticipated?

A4. See Invitation to Bid, Section E Finishing for packing information for Sheriff. For other departments, like items should be packaged together, bundled by quantity.

Q5. Delivery Expectations: Will orders be placed in bulk shipments or on an as-needed basis throughout the contract term?

A5. See Invitation to Bid, Section G Quote Requirements, Part 1. There be initial bulk orders for each department, and then orders will be on an as needed basis.

Q6. Sample Requirements: Will pre-production samples be required prior to full production?

A6. See Invitation to Bid, Section F Samples, Part 3 Pre-production Samples.

Q7. Domestic vs Overseas Production: Does the County have any preference or requirement regarding manufacturing origin?

A7. No, however, all oversees production must adhere to the delivery ARO stated at bid submission and pricing must remain firm for the duration of the initial term of the contract.

Q8. Evaluation Criteria: Is award based strictly on lowest price or will additional factors be considered?

A8. See Invitation to Bid, Page 1, Paragraph 6. Award will be made to the supplier submitting the lowest responsive and responsible bid.

Q9. Please advise if the County is awarding each section or the complete dollar amount of the entire bid.

A9. The County reserves the right to award in its best interest. However, it is the County’s intent to award by section or to an overall lowest responsive and responsible bid.

Q10. Can the County specify if patches will be ordering all at once?

A10. See A5.

Q11. Is a ten weeks delivery time ok or is the County aiming for a specific turnaround time?

A11. Once pre-production samples have been approved and POs issued, the County prefers delivery ARO be as soon as possible. Splitting shipments is encouraged if awarded items can be shipped sooner in quantities of at least

25 - 50.”

Q12. Will DST files be provided?

A12. Yes, digitized artwork will be provided to the awarded vendor(s).

Q13. Please provide the previous contract bid tabulation.

A13. Please see the attached tabulations for PA035-24.

Q14. What is the anticipated start date after award?

A14. Contract to begin upon approval by the Board of Commissioners.

BL056-26 Addendum #2 Page 3

This addendum should be signed in the space provided below and returned with your bid. Failure to do so may result in your bid being deemed non-responsive.

Thank you.

Chelsey Ward

Purchasing Associate III

Company Name

Authorized Representative

Attachments:

1. REVISED Bid Schedule – Section A

2. REVISED Police Graphics Appendix – Section A

3. REVISED Fire and EMS Graphics Appendix – Section C

4. REVISED Corrections Graphics Appendix – Section D

5. Tabulation for PA035-24