Bid - SNOC25261018 - Piano Tuning Services
Closed State & local contract opportunity Posted
- Solicitation number
- SNOC25261018 - Piano Tuning Services
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
Snow College, located in Utah County, is seeking a Steinway-certified piano technician to provide comprehensive piano tuning and repair services across multiple campus locations. The procurement opportunity, designated as Bid SNOC25261018, requires a qualified vendor to perform piano maintenance for 35 pianos across various campus spaces including concert halls, teaching studios, practice rooms, classrooms, and a recording studio. The contract is structured for an initial three-year term with two potential one-year renewal options, with an expected service volume of approximately 54 tunings per year. Specific tuning requirements vary by location, ranging from 1-4 tunings per semester with additional summer services. Key requirements include using only genuine Steinway parts, maintaining warranty compliance, and ensuring the technician performing the work is the certified Steinway service technician. The bid solicitation requires detailed pricing for tuning services and parts replacement, with vendors expected to provide comprehensive cost structures including labor, travel, equipment, and parts. The proposal is due on October 3, 2025, with services to commence following contract award.
The solicitation does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified Steinway-certified piano technicians or service providers who can meet the specific technical requirements. While no incumbent vendor is mentioned, the bid emphasizes the importance of maintaining the existing piano inventory, which includes Steinway D, Boston 1185, and other models across various campus locations. The bid requires vendors to provide percentage markups or cost-plus pricing for replacement parts including strings, hammers, felts, keys, pedals, and woodworking repairs. Vendors must submit a copy of their Steinway service technician certification and provide pricing that remains consistent throughout the contract term. Though a specific budget range is not disclosed, the scope suggests a comprehensive multi-year service contract with potential annual value in the moderate range, dependent on the precise number and complexity of tunings and repairs required.
Opportunity text
Project Description Issuing Procurement Unit: Snow College Conducting Procurement Unit: Snow College Snow College is looking for a person to preform piano tuning and repairs on the College's Steinway pianos. The person must be a authorized/certified Steinway technician tuner. The College wishes to establish this service with a contract for three (3) years, with two (2) - one (1) year renewable options. Pricing needs to stay the same for the length of the contract(s). Services to be provided: The standard tunings are below, but may fluctuate a little, and will be coordinated by the project manager. Do pricing per piano tuning (see spreadsheet to put your pricing). 1 4 Tunings per semester (fall & spring), with 1 per summer (54 Tunings per year) Concert Hall - Steinway D - 1 piano Concert Hall - Boston 1185 - 1 pianos Piano Teaching Studio - 4 pianos 2 2 Tunings per semester (fall & spring), with 1 per summer (150 Tunings per year) Practice rooms - 12 pianos Teaching Studios - 11 pianos Classrooms - 5 pianos Recital Hall - 2 pianos 3 1 Tuning per semester (fall & spring), with 1 per summer ( 3 Tunings per year) Recording Studio - 1 piano 4 2 Tunings per year - with additional tunings for concert guest artists (2 to 4 per year. Brown Steinway D Piano Repairs. As you service the pianos their will be needed repairs and part replacements. All parts must be "Steinway" parts or it will void the warranties etc on the pianos (see spreadsheet to put your pricing).. 5 Provide us a costs plus or % off MSRP for the following parts Strings Hammers Felts Keys Pedals Wood work - refinishing etc. Misc -other parts 6 Provide us with a copy of your certifications/authorized of being a Steinway Service technician. The technician that works on our pianos MUST be the one that is the Steinway certified technician. Costs must include all costs associated with this service including, labor, travel, trip charge, equipment, parts etc. 7 In addition to the price for the above tunings. Please provide us with an hourly rate, to include travel (see spreadsheet to put your pricing). Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, Snow College will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Snow College Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.
Files
| File | Type | Posted |
|---|---|---|
| 1-Master - New Standard Terms and Conditions.pdf | ||
| 4-PianoTunning Bid 09-2025.xlsx | XLSX spreadsheet | |
| 2-Snow College Vendor Registration.pdf | ||
| 3-W9-2024.pdf |
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