Bid Proposal: Safety project, windows & doors

This is a competitive sealed bid procurement issued by Whiteford Agricultural School District in Ottawa Lake, Michigan, for general construction services related to school safety improvements under the Michigan State Police Competitive School Safety Grant Program Fiscal Year 2019 (Grant Number 1-58-140). The project encompasses the removal and replacement of glass in doorways, demolition and removal of existing doors, installation of new doors and hardware, repair of door hardware and weather seals, and provision and installation of new shatter-resistant SG4 safety glass in exterior doorways at both the Middle School/High School and Elementary School buildings located at 6655 Consear Road, Ottawa Lake, Michigan 49267. Sealed bids were due on Monday, October 28, 2019, prior to 2:00 PM EST at the Office of the Superintendent, with a mandatory pre-bid conference and site walkthrough scheduled for Wednesday, October 9, 2019, at 10:00 AM at the Middle School/High School Library; bidders unable to attend were required to provide written justification of equivalent project knowledge. Bidders were required to submit an overall lump-sum proposal for work at both facilities, separate sums for Middle School/High School and Elementary School work, and twelve unit prices for various glass and door installations, with an $8,000 allowance for door hardware repairs or replacements and one alternate for elementary entry door and window replacement. All replacement doors and frames must meet or exceed Steel Door Institute standards for educational facilities with commercial-grade locks, and all replacement windows must be constructed of shatter-resistant material with installation designed to resist separation from doors or frames. Substantial completion was required by Friday, May 15, 2020, and final completion by May 30, 2020, with work commencing following Board approval on November 11, 2019. Bidders were required to submit documentation including two copies each of the bid proposal, bidder statement of qualifications, assurances and certifications, Iran Economic Sanctions Act certification, and familial relationship disclosure statement, with prices remaining firm for 90 days from bid opening and all costs including materials F.O.B. job site delivered and installed, performance and payment bonds, and all applicable taxes.

Preference in award consideration was given to bidders using Michigan-based businesses as primary contractors or subcontractors, though no specific set-asides or restrictions limiting bidder eligibility were identified in the procurement documents. All bidders must be properly licensed contractors according to Michigan law and were required to submit a 5% bid bond with their proposals, along with proof of Workers' Compensation Insurance with $1,000,000 Employers Liability Coverage and Commercial General Liability Insurance with at least $1,000,000 per occurrence limits, with a 60-day advance cancellation notice requirement to the school district. Performance and Payment Bonds, each in an amount equal to 100 percent of the contract sum, were required to be delivered no later than 10 days after Notice of Intent to Award and prior to contract execution. Liquidated damages were established at $500 per day for each day beyond the substantial and final completion dates, with additional grant-related damages equal to any forfeited Michigan State Police Competitive School Safety Grant Program funds should the project not be completed by the grant deadline of June 30, 2020. No specific budget range or contract award value was disclosed in the bid documents or advertisements; however, the project scope encompasses comprehensive door and window replacement across multiple school buildings with an included $8,000 allowance for hardware repairs. The contract structure is based on AIA Documents A101-2017, A201-2017, and A701-2018, establishing the standard terms and conditions governing the work.