BID PRGA SP Janitorial

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks, is soliciting sealed bids for janitorial services at Prince Gallitzin State Park located at 966 Marina Road, Patton, Pennsylvania in Cambria County. The procurement encompasses comprehensive cleaning services for ten modern cabins (seven 2-bedroom units and three 3-bedroom units) and the park office building, with services including general routine cleaning, carpet care with hot water extraction and shampooing, hard surface floor care, and window and glass cleaning. The seven 2-bedroom cabins each measure approximately 864 square feet, while the three 3-bedroom cabins each measure approximately 928 square feet; the park office comprises approximately 4,000 square feet across multiple levels. Summer rental cabins require weekly Friday cleanings from mid-June through mid-August, while spring, fall, and winter rentals necessitate one to seven weekly cleanings based on reservation patterns, with cabin cleanings required between 10:00 a.m. and 3:00 p.m. The park office requires bi-weekly cleaning preferably after 4:00 p.m., Monday through Friday, and semi-annual deep cleanings are mandated for both cabins and office space during low-use periods. The contractor must furnish all cleaning supplies and equipment subject to Park Manager approval, while the Commonwealth will provide specified consumable items including toilet paper, trash liners, shower curtains, drapes, light bulbs, and ice cube trays. A mandatory pre-bid conference is scheduled for Wednesday, March 11, 2026, at 10:00 a.m. at the Prince Gallitzin State Park Office, with attendance required for all prospective bidders. Bids are due by March 18, 2026, with award based on lowest total sum pricing submitted to two decimal points through the PA Supplier Portal. The contract commences upon execution and receipt of the purchase order or April 1, 2026, whichever is later, and terminates March 31, 2027, with options to renew for up to four additional consecutive annual terms through March 31, 2031. Required qualifications include current Workers' Compensation Insurance and Public Liability/Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, background checks for all employees with facility access, and compliance with enhanced minimum wage provisions of no less than $15.00 per hour subject to annual cost-of-living adjustments. Payment will be made monthly on a reimbursement basis for actual services satisfactorily performed via Automated Clearing House direct deposit, with service slips and itemized invoices required; unsatisfactory cleanings will not be compensated, and five or more corrective actions will trigger a mandatory performance meeting. Contact for this procurement is Shari Miller at sharimille@pa.gov or 814-674-1000, Extension 102, with current purchase order number PO4300685675.

This invitation for bid is exclusively reserved for self-certified small businesses designated under Pennsylvania's Small Business Procurement Initiative as established by Executive Order 211-09, and bidders must submit valid self-certification documentation from the Department of General Services with their bid response or face rejection. Additionally, all prospective bidders must submit a completed Worker Protection and Investment Certification Form (BOP-2201) prior to bid opening, certifying compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, Construction Workplace Misclassification Act, Employment of Minors Child Labor Act, Minimum Wage Act, Prevailing Wage Act, Equal Pay Law, and related employment regulations; false certifications subject contractors to substantial penalties including contract termination and three-year ineligibility to bid on future contracts. No incumbent vendor or current contractor information is provided in the available documentation, nor is specific budget or award value information disclosed. The procurement documents do not identify existing infrastructure or technology requiring integration beyond the contractor's obligation to use approved cleaning supplies and equipment. The Commonwealth reserves the right to reject any or all bids, extend the contract term for up to three months under the same terms and conditions, or terminate the contract for convenience, non-appropriation of funds, or contractor default.