Bid No. 267039 Electrical Contractor of Record for Salem Housing Authority

This procurement by the City of Salem, Oregon Contracts & Procurement Division on behalf of the Salem Housing Authority seeks to contract with licensed and bonded electrical contractors to serve as Electrical Contractor of Record under Bid No. 267039. The scope of work encompasses routine and emergency electrical maintenance, repairs, remodels, and new installations across Salem Housing Authority residential and commercial properties on an as-needed basis. The Housing Authority anticipates selecting one primary contractor and up to two alternate electrical contractors to provide services across seven line items covering journeyman and low-voltage electrician work, including non-federal property maintenance, federally-funded property maintenance subject to HUD-determined prevailing wages, and emergency callout services during standard business hours and weekends/holidays. Required qualifications include current Oregon electrical contractor licensure, comprehensive general liability insurance with $2,000,000 combined single limits, workers' compensation compliance, a performance and payment bond, 24-hour emergency service availability with one-hour emergency response time, and a twelve-month warranty on all completed work. Prospective bidders must register on OregonBuys to obtain bid documents, submit questions in writing by May 20, 2026 at 5:00 p.m. local time, and submit sealed bids electronically through Equity Hub's Bid Locker by May 27, 2026 at 11:00 a.m. local time, with public opening occurring virtually via Microsoft Teams. The contract will be awarded within thirty calendar days of the closing date and is effective July 1, 2026, through June 30, 2027, with options for four additional one-year renewal periods contingent upon satisfactory performance and budget approval.

The procurement is subject to Section 3 preference provisions, permitting qualified Section 3 businesses and businesses meeting Section 3 hiring criteria to receive preference if their bids are within specified percentages of the lowest responsive bid. The City will apply reciprocal preference for non-resident bidders based on Oregon Department of Administrative Services guidelines. Contractors must submit a total lump sum yearly bid and provide estimates for material and parts markup percentages, with material markup limited to ten percent of actual cost, subcontractor work capped at ten percent of the first $2,000 and five percent of amounts exceeding $2,000, and specialty equipment allowed a fifteen percent markup. The contract is subject to U.S. Department of Housing and Urban Development maintenance wage rate determinations effective October 1, 2024, through September 30, 2026, with some properties requiring prevailing wage compliance while others do not. Specific budget or award values are not stated in the procurement documents; however, the contract covers multiple properties and encompasses both routine and emergency services over a twelve-month initial period. The City reserves the right to cancel the procurement or reject any or all bids at its discretion.