267039 Notice Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon Administrative Services Department Contracts and Procurement Division on behalf of the Salem Housing Authority regarding Bid No. 267039 for an Electrical Contractor of Record. The procurement solicits licensed and bonded electrical contractors to provide routine and emergency electrical maintenance, repairs, remodels, and new installations across Salem Housing Authority residential and commercial properties on an as-needed basis. The scope encompasses seven line items covering journeyman and low-voltage electrician work, with services divided between non-federal property maintenance and federally-funded property maintenance subject to HUD-determined prevailing wages, as well as emergency callout services available 24 hours during standard business hours and weekends/holidays. The sealed bid submission deadline was May 27, 2026 at 11:00 a.m. local time, with virtual public opening via Microsoft Teams. The City intends to award the contract to Cox Electric as the primary contractor and Code Electric as the alternate contractor on June 4, 2026, with contract effectiveness beginning July 1, 2026, through June 30, 2027, and including options for four additional one-year renewal periods contingent upon satisfactory performance and budget approval.

Prospective bidders were required to submit a total lump sum yearly bid along with estimates for material and parts markup percentages, with material markup limited to ten percent of actual cost, subcontractor work capped at ten percent of the first $2,000 and five percent of amounts exceeding $2,000, and specialty equipment allowed a fifteen percent markup. Qualified contractors must maintain current Oregon electrical contractor licensure, comprehensive general liability insurance with $2,000,000 combined single limits, workers' compensation compliance, a performance and payment bond, and provide 24-hour emergency service availability with one-hour emergency response time and a twelve-month warranty on all completed work. The procurement is subject to Section 3 preference provisions and reciprocal preference for non-resident bidders in accordance with Oregon Department of Administrative Services guidelines. The contract is funded through the Salem Housing Authority and subject to U.S. Department of Housing and Urban Development maintenance wage rate determinations effective October 1, 2024, through September 30, 2026, with certain properties requiring prevailing wage compliance.