BID OPENING LINK FOR 267039 ELECTRICAL CONTRACTOR OF RECORD.docx

This file is a bid opening notification for Bid No. 267039 issued by the City of Salem, Oregon Contracts & Procurement Division on behalf of the Salem Housing Authority, providing Microsoft Teams and phone conference access information for the virtual public bid opening. The procurement seeks licensed and bonded electrical contractors to serve as Electrical Contractor of Record providing routine and emergency electrical maintenance, repairs, remodels, and new installations across Salem Housing Authority residential and commercial properties on an as-needed basis. The scope encompasses seven line items covering journeyman and low-voltage electrician work, including non-federal property maintenance, federally-funded property maintenance subject to HUD prevailing wages, and emergency callout services during standard business hours and weekends/holidays. Written questions from prospective bidders must be submitted by May 20, 2026 at 5:00 p.m. local time, with sealed electronic bids due through Equity Hub's Bid Locker by May 27, 2026 at 11:00 a.m. local time. The public bid opening will occur virtually via the provided Microsoft Teams meeting link, with contract award expected within thirty calendar days of the closing date. The contract is effective July 1, 2026 through June 30, 2027, with options for four additional one-year renewal periods contingent upon satisfactory performance and budget approval.

Required qualifications include current Oregon electrical contractor licensure, comprehensive general liability insurance with $2,000,000 combined single limits, workers' compensation compliance, a performance and payment bond, and 24-hour emergency service availability with one-hour emergency response time. Contractors must submit a total lump sum yearly bid and provide material and parts markup estimates, with material markup limited to ten percent of actual cost, subcontractor work capped at ten percent of the first $2,000 and five percent of amounts exceeding $2,000, and specialty equipment allowed a fifteen percent markup. The procurement is subject to Section 3 preference provisions for qualified Section 3 businesses and reciprocal preference for non-resident bidders based on Oregon Department of Administrative Services guidelines. The contract is subject to HUD maintenance wage rate determinations effective October 1, 2024 through September 30, 2026, with some properties requiring prevailing wage compliance. Prospective bidders must register on OregonBuys to obtain bid documents. The City reserves the right to cancel the procurement or reject any or all bids at its discretion.