Bid NO. 26-20 City Wide Printing Services

The City of Huntsville, Texas is requesting bids on an indefinite delivery, indefinite quantity (IDIQ) contract for city-wide printing services under ITB Bid No. 26-20, with sealed bids due September 17, 2026 at 2:00 p.m. Central Time.

The scope encompasses commercial printing (offset and digital), finishing and binding operations, graphic design and pre-press support, specialty services including variable data printing and die-cutting, and timely delivery to multiple city departments. Vendors must complete a detailed price chart for specified items — letterhead, business cards, and envelopes at quantity thresholds and specifications — and list additional services and typical discounts. All delivery and freight charges are FOB to City of Huntsville designated locations, included in solicitation prices.

The contract term runs from the effective date through September 30, 2027, with four optional one-year renewal periods extending through September 30, 2031. This procurement replaces Contract #23-39.

The City will award based on best value, considering product durability, vendor performance, availability, and delivery capabilities — not lowest price alone. Vendors must submit three business references from the preceding twelve months. Insurance requirements include commercial general liability of $1 million per occurrence, commercial automobile liability of $300,000 per occurrence, and professional liability of $1 million per occurrence, with the City named as additional insured. Vendor qualifications must include a permanent place of business, adequate personnel and equipment, suitable financial status, appropriate technical experience, and satisfactory performance records. Prices must remain firm for 120 days following solicitation opening or for the contract duration. Payment is made within 30 days of invoice receipt. Award is pending City Council approval and funding from current revenues.