Bid no. 256120 crane maintenance services

The City of Salem, Oregon is soliciting competitive bids for crane maintenance services at the Department of Willow Lake Wastewater Pollution Control Facility through Bid No. 256120. The procurement seeks to establish an annual renewal contract for the provision of crane maintenance services, specifically requiring a minimum 150-ton crane capable of lifting loads up to 16,000 pounds at approximately 100 feet. Bidders must submit firm, fixed-rate pricing on a per-hour labor basis and per-mobilization/demobilization basis, with separate overtime labor rates clearly identified for hours exceeding eight hours on weekdays, all-day Saturday work, or work outside 5:00 a.m. to 5:00 p.m. on weekdays. All applicable permits, surcharges, taxes, and fees must be included in the pricing submission. Electronic bids are due through Equity Hub's Bid Locker by March 18, 2026, at 11:00 a.m. local time, with virtual public bid opening conducted via Zoom. Written questions and requests for clarifications or specification changes must be submitted by March 11, 2026, at 5:00 p.m. local time. The contract will be awarded to the lowest responsive bidder meeting all specifications, with award anticipated within thirty days after the closing date.

The successful bidder will be required to execute an agreement for a twelve-month term commencing on contract execution and continuing through June 30, 2027, with renewal options for four additional consecutive one-year periods at the City's discretion, subject to satisfactory performance and budget approval. All contractors must maintain $2,000,000 combined single limits comprehensive general liability insurance naming the City as an additional insured. Non-resident bidders will have a reciprocal preference applied based on their state of residency pursuant to Oregon law. The City will make payments net 30 days and does not pre-pay for goods or services. Pricing shall remain firm throughout the initial agreement term except for decreases, which are permitted effective the first of the month following notice; price increases at renewal require written request with supporting documentation submitted at least 45 days prior to renewal and must not exceed the wholesale price index for the region. No specific budget range or award value has been disclosed in the procurement documents.