256120 Bid Tabulation.pdf

This is a bid tabulation document for the City of Salem, Oregon, for Bid No. 256120 regarding crane maintenance services at the Department of Willow Lake Wastewater Pollution Control Facility. The procurement solicits competitive bids for an annual renewal contract requiring a minimum 150-ton crane capable of lifting loads up to 16,000 pounds at approximately 100 feet. Bidders were required to submit firm, fixed-rate pricing on a per-hour labor basis and per-mobilization/demobilization basis, with separate overtime labor rates for hours exceeding eight hours on weekdays, all-day Saturday work, or work outside 5:00 a.m. to 5:00 p.m. on weekdays. Electronic bids were due through Equity Hub's Bid Locker by March 18, 2026, at 11:00 a.m. local time, with virtual public bid opening conducted via Zoom. The contract will be awarded to the lowest responsive bidder meeting all specifications, with a twelve-month term commencing on contract execution and continuing through June 30, 2027, followed by four additional consecutive one-year renewal options at the City's discretion, subject to satisfactory performance and budget approval.

Jacked Co of Sherwood, Oregon submitted a bid with a labor rate of $550.00 per hour, mobilization and demobilization costs of $2,200.00, and an overtime labor rate of $100.00 per hour, for a total bid amount of $2,750.00. Permit and applicable surcharges, taxes, and fees totaled $819.25 and were included for costing purposes only. All contractors must maintain $2,000,000 combined single limits comprehensive general liability insurance naming the City as an additional insured. The City will make payments net 30 days and does not pre-pay for goods or services. Pricing shall remain firm throughout the initial agreement term except for decreases, which are permitted effective the first of the month following notice; price increases at renewal require written request with supporting documentation submitted at least 45 days prior to renewal and must not exceed the wholesale price index for the region. Non-resident bidders are subject to reciprocal preference applied based on their state of residency pursuant to Oregon law.