Zoom Bid Opening Instructions 3.18.26.docx

This document is a Zoom bid opening instruction for Bid No. 256120 issued by the City of Salem, Oregon for crane maintenance services at the Department of Willow Lake Wastewater Pollution Control Facility. The procurement seeks competitive bids for annual renewal crane maintenance services, specifically requiring a minimum 150-ton crane capable of lifting loads up to 16,000 pounds at approximately 100 feet. Electronic bids were due through Equity Hub's Bid Locker by March 18, 2026, at 11:00 a.m. local time, with a virtual public bid opening conducted via Zoom scheduled for March 18, 2026, at 11:00 p.m. Pacific Time. The bidding process included a question submission deadline of March 11, 2026, at 5:00 p.m. local time for written inquiries and specification clarification requests. The successful bidder will be required to execute an agreement for a twelve-month initial term commencing upon contract execution and continuing through June 30, 2027, with four additional optional one-year renewal periods at the City's discretion, subject to satisfactory performance and budget approval.

Bidders must submit firm, fixed-rate pricing on a per-hour labor basis and per-mobilization/demobilization basis, with separate overtime labor rates clearly identified for hours exceeding eight hours on weekdays, all-day Saturday work, or work outside 5:00 a.m. to 5:00 p.m. on weekdays, with all applicable permits, surcharges, taxes, and fees included in the pricing submission. The contract will be awarded to the lowest responsive bidder meeting all specifications, with award anticipated within thirty days after the closing date. All contractors must maintain $2,000,000 combined single limits comprehensive general liability insurance naming the City as an additional insured. Non-resident bidders will have reciprocal preference applied based on their state of residency pursuant to Oregon law. The City will make payments net 30 days and does not pre-pay for goods or services. Pricing shall remain firm throughout the initial agreement term except for permitted decreases effective the first of the month following notice; price increases at renewal require written request with supporting documentation submitted at least 45 days prior to renewal and must not exceed the wholesale price index for the region. No specific budget range or award value has been disclosed in the procurement documents.